Explanation
BACKGROUND: The purchase of 40-caliber ammunition is needed by the Division of Police for in-service training, for qualification of police officers and for replacement of service ammunition. Approximately 560,000 rounds of ammunition are needed for practice, training, and in-service use. There is a significant lead time for ammunition orders. Therefore, orders need to be placed now to ensure that Police will have ammunition for practice and training. Additional types of ammunition are needed for training for other types of weapons, including .45 caliber, 9mm pistols, rifles, and shotguns.
Bid Information: Based on the pending universal term contract in accordance with the response to Solicitation SA003697, universal term contracts will be established with Kiesler Police Supply, Inc. and Vance Outdoors, Inc.
These vendors are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 35-1361847-Kiesler Police Supply, Inc., expires 2/09/2011 and No. 54-2072038
Vance Outdoors, Inc. expires 1/06/2012.
Emergency Designation: Emergency legislation is requested so as to receive ammunition in a timely manner.
FISCAL IMPACT: This legislation authorizes a total expenditure of $189,069.00 from the General Fund for the purchase of ammunition for the Division of Police from universal term contracts. The Police Division budgeted $252,107.00 in the 2010 General Fund budget for the purchase of ammunition, of which, $55,709 has already been spend or encumbered. Approximately $235,634.00 was encumbered or spent in 2009 for ammunition.
Title
To authorize and direct the Finance and Management Director to issue purchase orders to Kiesler Police Supply, Inc. and to Vance Outdoors, Inc. for the purchase of training and service ammunition for the Division of Police, to authorize the expenditure of $189,069.00 from the General Fund; and to declare an emergency. ($189,069.00)
Body
WHEREAS, pending contracts based on Solicitation SA0036977 will establish universal term contracts with Kiesler Police Supply, Inc. and Vance Outdoors, Inc.; and
WHEREAS, the Division of Police needs to purchase training and service ammunition for the qualification of officers and to replace service ammunition; and
WHEREAS, the lead time for delivery of this type of ammunition is four months from date of order, so there is an immediate need to ensure ammunition for training will be at acceptable levels; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase training and service ammunition in accordance with the terms and conditions of the pending universal term contracts for the preservation of public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue purchase orders for the purchase of ammunition to Kiesler Police Supply, Inc. and to Vance Outdoors, Inc. for the Division of Police.
SECTION 2. That the expenditure of $189,069.00, or so much thereof as may be needed, be and same is hereby authorized as follows:
|DIV 30-03 | FUND 010 | OBJ LEVEL (1) 02 | OBJ LEVEL (3) 2235 | OCA 301572.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.