Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Columbus Police Division, to renew an annual software maintenance and support agreement, for the MultiBridge and CTCBridge software applications, with Core Technology Corporation. The Department of Technology requires technical support and software maintenance services, from Core Technology Corporation to support ongoing operations of the City's MultiBridge and CTCBridge software applications, which supports the City's connectivity to the Ohio LEADS system. Without the software maintenance and support services provided by Core Technology Corporation, the City will not be able to utilize these applications.
Also, renewing this agreement will allow the City to continue receiving software upgrades, support and related services for the MultiBridge and CTCBridge software applications. These applications allow for encrypted access to the Ohio LEADS system to enhance productivity and improve performance. This ordinance will provide for payment of the annual software maintenance and support agreement, with the coverage period from April 1, 2010 through March 31, 2011.
Core Technology Corporation is the sole proprietor and copyright holder of the MultiBridge and CTCBridge software applications. Accordingly, Core Technology Corporation is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Section 329.07. the associated coverage period for this annual software maintenance renewal is from April 1, 2010 through March 31, 2011.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operations; to ensure no service interruptions.
FISCAL IMPACT:
Last year, the Department of Technology expended $18,671.00 with Core Technology Corporation for the software maintenance and support services for the MultiBridge and CTCBridge software applications. The 2010 cost for the annual software maintenance and support renewal agreement is also $18,671.00 and covers the term period from April 1, 2010 through March 31, 2011. This expenditure is budgeted and available in the Department of Technology, Information Services Fund.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Core Technology Corporation, CC#/FID#: 38-2383186, Expiration Date: 02/22/2012
Title
To authorize the Director of the Department of Technology, on behalf of the Columbus Police Division, to renew an annual software maintenance and support agreement with Core Technology Corporation for the MultiBridge and CTCBridge software applications in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $18,671.00 from the Department of Technology, Information Services Fund; and to declare an emergency. ($18,671.00)
Body
WHEREAS, the Department of Technology (DoT), on behalf of the Columbus Police Division, has a need to renew an annual agreement for software maintenance and support services from Core Technology Corporation for the MultiBridge and CTCBridge software applications; and
WHEREAS, the cost associated with the 2010 Core Technology Corporation agreement is $18,671.00, with a coverage term period from April 1, 2010 through March 31, 2011; and
WHEREAS, this renewal is in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary to renew an annual software maintenance and support agreement with Core Technology Corporation, on behalf of the Columbus Police Division, for the MultiBridge and CTCBridge software applications, to ensure uninterrupted services, for the preservation of the public health, property, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an annual software maintenance and support agreement with Core Technology Corporation, for the MultiBridge and CTCBridge software applications, on behalf of the Columbus Police Division, with a coverage term period from April 1, 2010 through March 31, 2011, in the amount of $18,671.00.
SECTION 2: That the expenditure of $18,671.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Subfund: 010|OCA Code: 300347|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $18,671.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.