Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with S.A. Comunale, Inc. for annual smoke and fire alarm testing, inspection and repair and sprinkler inspections, fire pump testing, and fire suppression testing for City-owned facilities under the purview of the Facilities Management Division.
Formal bids were solicited and two companies submitted bids on February 24, 2014 as follows (0 FBE, 0 MBE). The proposals were submitted in two parts. The first was for the total cost of the annual smoke and fire alarm testing. The second was hourly rates for sprinkler inspection and pump testing:
Annual Smoke and Fire Alarm Testing:
S.A. Comunale Company, Inc. $53,185.00
ATECH Fire and Security $46,485.00
Sprinkler Inspection / Fire Pump Testing / Fire Suppression / Smoke & Fire Alarm Repair / Emergency Call Backs:
S.A. Comunale Company, Inc. (Standard Labor) $81.00/hour
ATECH Fire and Security (Standard Labor) $72.00/hour
ATECH Fire and Security's bid was incomplete, therefore, the company was deemed nonresponsive. The Facilities Management Division recommends that the bid award be made to the most responsive and responsible bidder, S.A. Comunale, Inc.
Emergency action is requested to allow fire alarm, smoke alarm, sprinkler and pump testing to begin without delay. This is important life/safety equipment and a delay could lead to building code violations.
S.A. Comunale, Inc. Contract Compliance No. 34-1122758, expiration date December 13, 2014.
Fiscal Impact: The Facilities Management Division budgeted $170,000.00 in the 2014 General Fund budget for smoke/fire alarm testing.
Title
To authorize the Finance and Management Director to enter into contract on behalf of the Facilities Management Division with S.A. Comunale, Inc. for annual smoke and fire alarm testing, inspection and repair and sprinkler inspections, fire pump testing, and fire suppression testing for City-owned facilities under the purview of the Facilities Management Division; to authorize the expenditure of $170,000.00 from the General Fund; and to declare an emergency. ($170,000.00)
Body
WHEREAS, it is necessary to contract for annual smoke and fire alarm testing, inspection and repair and sprinkler inspections and pump testing for City-owned facilities under the purview of the Facilities Management Division, and
WHEREAS, the Facilities Management Division formally bid for said services, and
WHEREAS, it is the recommendation of the Facilities Management Division to award the contract to the most responsive and responsible bidder, S.A. Comunale Company, Inc., and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to contract with S.A. Comunale Company, Inc. for annual smoke and fire alarm testing, inspection and repair and sprinkler inspections, fire pump testing, and fire suppression inspections for City-owned facilities under the purview of the Facilities Management Division, thereby ensuring that life/safety equipment is properly inspected, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Facilities Management Division for annual smoke and fire alarm testing, inspection and repair and sprinkler inspections, fire pump testing, and fire suppression testing for City-owned facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $170,00.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $170,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.