Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with General Temperature Control, Inc. for HVAC and interior lighting upgrades and retrofitting for the Central Police Headquarters Building, 120 Marconi Boulevard.
The original contract was authorized by Ordinance No. 0899-2011, passed June 23, 2011, which authorized the renovation of the energy efficient heating ventilating and air condition for the Central Police Headquarters Building, 120 Marconi Boulevard. This modification will authorize additional work to include direct digital control upgrades, chilled water valves and retrofitting interior office lighting. By making these changes we will have modern technology to control the heating, air conditioning and ventilation systems in order to provide enhanced environmental comfort to the building occupants, reducing energy consumption, and lowering operating costs.
General Temperature Control, Inc. has institutional knowledge of the project and performed the original renovations. It is practical and cost effective for the coordination and continuity of the project to use them for this modification. Therefore, it would not be in the best interest of the City to re-bid the renovations. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so the final renovations can be completed and the city can quickly benefit from the reductions in energy usage and associated costs.
General Temperature Control Contract Compliance No. 31-1201236; expiration date March 13, 2014.
Fiscal Impact: The amount of the original contract was $1,780,000.00. The cost of this modification is $491,467.72. The total cost of this contract is $2,271,467.72. Funding for this modification will be from the Energy Efficiency and Conservation Block Grants (EECBG) Program, under the American Recovery and Reinvestment Act (ARRA) of 2009, which represents a Presidential priority to deploy the cheapest, cleanest, and most reliable energy technologies available - energy efficiency and conservation - across the country.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with General Temperature Control, Inc. for HVAC and interior lighting upgrades for the Central Police Headquarters Building; to authorize the expenditure of $491,467.72 from the Energy Efficiency and Conservation Block Grants (EECBG) Program; and to declare an emergency. ($491,467.72)
Body
WHEREAS, Ordinance No. 0899-2011, passed June 23, 2011, which authorized the renovation of the energy efficient heating ventilating and air condition for the Central Police Headquarters Building, 120 Marconi Boulevard
WHEREAS, it is necessary to modify and increase a contract with General Temperature Control for HVAC and interior lighting upgrades for the Central Police Headquarters Building, 120 Marconi Boulevard; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to modify a contract with General Temperature Control for HVAC and interior lighting upgrades for the Central Police Headquarters Building, 120 Marconi Boulevard, so the final renovations can be completed and the city can quickly benefit from the reductions in energy usage and associated costs, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDIANED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with General Temperature Control for HVAC and interior lighting upgrades for the Central Police Headquarters Building, 120 Marconi Boulevard.
SECTION 2. That the Auditor's Office is hereby authorized to transfer appropriation of $491,467.72, within the General Governmental Grants Fund, Fund 220, Grant Number 459106, Dept. 45-50 as follows:
FROM:
Dept. 59-11, OCA 599206
Object Level One: 01, $48,708.42
Object Level One: 03, $ 5,000.00
Object Level One: 06 $437,759.30
Total $491,467.72
TO:
Dept. 45-50, OCA 459109
Object Level One: 06, $491,467.72
SECTION 3. That the expenditure of $491,467.72, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved to be expended from the Department of Finance and Management, Dept. 45-50, Fund 220, Grant Number 459106, Object Level One 06, Object Level Three 6625, OCA 459109.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.