Explanation
BACKGROUND
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to associate all general budget reservations resulting from this ordinance with the appropriate purchase agreement for the data storage products.
The Department of Technology manages the City’s data centers and requires electronic storage to be available to ensure smooth operating of the City’s infrastructure. Without sufficient electronic storage, the City’s computer systems will not be able to function properly.
The Department of Finance is establishing a purchase agreement with CDW Government LLC for the acquisition of the necessary equipment. This ordinance is contingent upon the Council’s approval of Ordinance 1503-2026.
PA#TBD CDW Government LLC, Expires 1-31-2029
EMERGENCY DESIGNATION
Emergency action is requested in order place the order by the quote deadline of July 7, 20226. Due to increased industry demand for electronic data storage products, the received quote for this equipment is only guaranteed until July 7, 2026. After July 7 the manufacturer prices are set to increase.
FISCAL IMPACT
The funding of $4,919,320.68 is budgeted within the Department of Technology 2025 Capital Improvements Budget, Fund 5105. A budget amendment is necessary to establish sufficient budget authority for the project. The subsequent maintenance and annual subscription fees will be planned and budgeted for by the Department of Technology operating budget if renewals of this contract are pursued.
CONTRACT COMPLIANCE
CDW Government LLC CC# 007352 expires 4/10/2028
Title
To amend the 2025 Capital Improvement budget; to authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract/purchase agreement with CDW Government LLC, for the procurement data storage equipment; to authorize an expenditure from the Information Services G O Bonds Fund; and to declare an emergency. ($4,919,320.68)
Body
WHEREAS, the Department of Technology has a need to expand the current storage capacity in the City’s data centers; and
WHEREAS, the Purchasing Office is establishing a purchase agreement for purchase of the necessary equipment; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, this ordinance authorizes total expenditures of $4,919,320.68, from Fund 5105, the Information Services G O Bonds Fund; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all general budget reservations resulting from this ordinance with the appropriate purchase agreement for the purchase new data storage equipment for the preservation of public health, peace, property and safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
5105 / P470047-100000 / Enterprise System Upgrades (Information Services Carryover) / $5,548,169 / ($4,919,321) / $628,848
5105 / P470047-100012 / Enterprise System Upgrades - Enterprise Storage Upgrade 2026 (Information Services Carryover) / $0 / $4,919,321 / $4,919,321
SECTION 2. That the Director of the Department of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to associate all general budget reservations resulting from this ordinance with the appropriate purchase agreement with CDW Government LLC, for the purchase of electronic storage equipment.
SECTION 3. That the total expenditure of $4,919,320.68, or so much thereof as may be necessary from the Fund 5105, the Information Services G O Bonds Fund, is hereby authorized as provided on the attachment to this ordinance. (see 1795-2026EXP)
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed, and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.