Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Armored Car Services with Loomis Armored US, LLC. The Columbus City Treasurer is the primary user of armored car services. Armored Car Services are used for the pick-up and delivery of currency, bagged coin, checks and documents from various sites of the City of Columbus and the Franklin County Municipal Clerk. The term of the proposed option contract would be approximately 3 years, expiring March 31, 2024, with the option to renew for two (2) additional one-year periods on a year per year basis. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office will negotiate an agreement with Loomis Armored, USA, LLC. as they are the only other known provider of this service in the area. The other known provider is the City’s current contract holder and they have made changes to their contract terms and conditions that are non-negotiable and unacceptable to the City of Columbus. Therefore, a waiver is competitive bidding is being requested
The Purchasing Office is recommending award to the following company:
Loomis Armored US, LLC, CC# 034953 expires March 31, 2024, All Items, $1.00
Total Estimated Annual Expenditure: $100,000.00, The City Treasurer, the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance as the current contract is expiring and discussions with the current contract holder have not been successful and these services are needed for the safety and security for the transport of money, therefore this is being submitted for emergency action.
This company is not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Armored Car Services with Loomis Armored US, LLC. ; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343; to waive the provisions of competitive bidding; and to declare an emergency. ($1.00)
Body
WHEREAS, the Armored Car Services UTC will provide for the purchase of pick-up and delivery of currency, bagged coin, checks and documents from various sites of the City of Columbus and the Franklin County Municipal Clerk and,
WHEREAS, the Purchasing Office will enter into a negotiated contract for armored car services; and
WHEREAS, there current contract holder provided terms and conditions that are not non-negotiable and are not agreeable to the City and there are not any other known providers of this service in our area; and
WHEREAS, an emergency exists in the usual daily operation of the City Treasurer in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Armored Car Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Armored Car Services in accordance with the negotiated agreement with Loomis Armored US, LLC. for a term of approximately 3 years, expiring March 31, 2024, with the option to renew for two (2) additional one-year periods on a year per year basis, as follows:
Loomis Armored US, LLC, All Items, $1.00
SECTION 2. That this Council finds it is in the best interest of the City of Columbus to waive the relevant provisions of Columbus City Codes Section 329 to permit the aforementioned purchase.
SECTION 3. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.