Explanation
Background: This legislation authorizes the Public Service Director to enter into a professional services contract for the Facilities Management Division with Security/Risk Management Consultants, Inc. for professional design services associated with the upgrading of the security system used in various city-owned buildings. Security/Risk Management Consultants, Inc. will design a program to upgrade the Matrix Access Control System and to replace the existing analog VHS recording system with a digital recording system. The new security program will include new Windows-based computer software. The current software's operating system is vendor specific and cannot be repaired by City Department of Technology staff. The security system is used in City Hall, 109 North Front Street, and the Beacon Building. The upgrade will also allow City Hall's security system to communicate with the security systems at the Columbus Health Department and the Development Department.
Security/Risk Management Consultants, Inc. was selected per Columbus City Codes 329.10 as the most responsible and qualified firm to undertake this project. Security/Risk Management Consultants, Inc. helped develop the current security system and is in the best position to design the upgrade.
Emergency action is requested so that work may begin as quickly as possible to increase security at important City-owned buildings.
Fiscal Impact: The Facilities Management Division budgeted $250,000 in the 2004 Capital Improvement Budget for upgrades to the security system. The actual project will be bid once the engineering is complete. The total cost of this professional services contract is $4,800.00. Security/Risk Management Consultants, Inc. Contract Compliance No. 31-1281111, exp. 04/29/2005.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with Security/Risk Management Consultants, Inc. for professional design services related to the renovation of the security system at various City-owned buildings, to authorize the expenditure of $4,800.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($4,800.00).
Body
WHEREAS, the security system used by the Facilities Management Division is outdated, and
WHEREAS, it is necessary to contract with a professional security company in order to design a new security system for City-owned buildings using the latest and best computer technology and digital recording technology, and
WHEREAS, the Facilities Management Division recommends contracting with Security/Risk Management Consultants, Inc., and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to contract with Security/Risk Management Consultants, Inc. for professional services associated with the renovation of the security system at various City-owned buildings, so that there is no delay in this project, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with Security/Risk Management Consultants, Inc. for professional services associated with the renovation of the security system at various City-owned buildings.
SECTION 2. That the expenditure of $4,800.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 733
Project: 570030
OCA Code: 643437
Object Level 1: 06
Object Level 3: 6601
Amount: $4,800.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.