Explanation
BACKGROUND. This legislation authorizes modifying the contract for professional engineering services with Pomeroy & Associates, Ltd., transferring funds within the Storm Sewer Bond Fund; and amending the 2004 Capital Improvements Budget for the Midland/Eakin Stormwater System Improvements Project.
This contract modification is necessary to allow payment for additional engineering services that are beyond the original contract scope. The project limits were expanded from that of the original scope to include replacement of existing small-diameter storm sewer pipe that has become a maintenance problem.
BID INFORMATION. To select this firm originally, a Notice of Request for Statements of Qualifications appeared in the City Bulletin on June 8 and 15, 2002. Statements of Qualifications were received on June 21, 2002. Forty-three consultants submitted Statements of Qualifications. Three consultants were selected to submit technical proposals for this project. Upon review of these proposals, Pomeroy & Associates, Ltd. was selected as the highest ranked offeror.
CONTRACT AMOUNT. The new contract amount including this modification is $171,100.63. The original contract amount is $91,575.14 and Modification No. 1 is $79,525.49.
EMERGENCY DESIGNATION. Emergency designation is requested for this ordinance so that this additional work can be incorporated into the project plans without delaying the proposed construction schedule.
Title
To authorize the Director of Public Utilities to modify the contract for professional engineering design and technical project services with Pomeroy & Associates, Ltd. for the Midland/Eakin Stormwater System Improvements Project for the Division of Sewerage and Drainage; to authorize the transfer of $59,525.49 within the Storm Sewer Bond Fund; to authorize the expenditure of $79,525.49 within the Storm Sewer Bond Fund; to authorize an amendment to the 2004 Capital Improvements Budget; and to declare an emergency. ($79,525.49)
Body
WHEREAS, it is necessary to transfer money within the Storm Sewer Bond Fund for the aforementioned costs; and
WHEREAS, it is necessary to authorize an amendment to the 2004 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditures; and
WHEREAS, it is required in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to maintain, upgrade and expand its storm sewer collection system; and
WHEREAS, Contract No. EL003185 was authorized by Ordinance No. 1873-02, passed December 16, 2002; was executed February 3, 2003; and was approved by the City Attorney on February 4, 2003; and
WHEREAS, it is necessary to modify Contract No. EL003185 to authorize the funds required to allow payment to Pomeroy & Associates, Ltd. for additional engineering design services associated with the Midland/Eakin Stormwater System Improvements Project; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to modify the contract for professional engineering design and technical project services for the Midland/Eakin Stormwater System Improvements Project so that the additional work can be incorporated into the project plans without delaying the proposed construction schedule and for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized to transfer $59,525.49 within the Storm Sewer Bond Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, as follows:
TRANSFER FROM: 610824; 685824; Dry Run Flood Routing at Valleyview
TRANSFER TO: 610734; 685734; Midland/Eakin Stormwater System Improvements
Section 2. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 4. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL003185 with Pomeroy & Associates, Ltd., 599 Scherers Court, Worthington, Ohio 43085 for professional engineering services for the Midland/Eakin Stormwater System Improvements Project in order to provide for payment of additional technical engineering services in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
Section 5. That for the purpose of paying the cost of the professional engineering services contract modification, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-15; Fund 685; Project 610734; Object Level Three 6682; OCA Code 685734; Amount $79,525.49.
Section 6. That the 2004 Capital Improvements Budget Ordinance No. 1059-2004 is hereby amended as follows, to provide sufficient budget authority for the execution of the cost agreement increase stated in Section 5 herein:
CURRENT:
610724 Dry Run at Valleyview - $2,679,528.00
610734 Midland/Eakin SSI - $20,000.00
AMENDED:
610724 Dry Run at Valleyview - $2,620,002.00 (-59,526.00)
610734 Midland/Eakin SSI - $79,526.00 (+$59,526.00)
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.