Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify an existing professional services contract with Burgess & Niple Inc. to add additional funds for the Bridge Rehabilitation - General Engineering 2024 project, the contract continues until the project is completed, with the potential of additional modifications.
Ordinance No. 2699-2024 authorized the Director of Public Service to enter into a professional services contract with Burgess & Niple Inc. for the Bridge Rehabilitation - General Engineering 2024 project. The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to perform various engineering and surveying tasks for bridge and retaining wall projects. The projects developed under this program are typically small to moderate size improvements.
This ordinance authorizes the Director of Public Service to modify the contract in the amount of $250,000.00 for additional professional services to complete the design of the Main Street Bridge Rehabilitation project. The project involves general rehabilitation work along with installation of a decorative lighting system.
1.1 Amount of additional funds to be expended: $250,000.00
The original contract amount: $300,000.00 (PO480747, Ord. 2699-2024)
The total of Modification No. 1: $250,000.00 (This Ordinance)
The contract amount including all modifications: $550,000.00
1.2 Reasons additional goods/services could not be foreseen:
The costs of the preliminary engineering and detailed design work were expected to be under the original contract amount. Due to decisions made based on the preliminary engineering, design costs increased and required the modification.
1.3 Reason other procurement processes are not used:
The consultant on this contract has already performed services on the Main Street project and it will be most efficient to have them complete the detailed design services. It would be redundant to have a separate contract to perform this work. It was decided that it is in the best interest of the City to modify the existing contract instead of bidding this part of the work.
1.4 How cost of modification was determined:
The cost of this modification was determined by negotiations between the City and the Consultant. The resulting fee proposal for the Main Street Bridge detailed design task ($443,000.00), plus the previously authorized $87,000.00, and $20,000.00 for tasks that may be needed was the basis of the modification amount.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Burgess & Niple Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Burgess & Niple Inc. is CC004425 and expires 12/11/2027.
3. FISCAL IMPACT
Funding in the amount of $250,000.00 is budgeted, available, and appropriated within the Streets and Highways Bond Fund, Fund 7704 within the Department of Public Service. An amendment to the 2025 Capital Improvement Budget is necessary to align funding for these project expenditures. Funds are appropriated.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the detailed design work as soon as possible to keep the project on schedule to preserve the safety of the traveling public.
Title
To amend the 2025 Capital Improvement Budget; to authorize the Director of Public Service to enter into a contract modification with Burgess & Niple Inc. in connection with the Bridge Rehabilitation - General Engineering 2024 project; to authorize the expenditure of up to $250,000.00 from the Streets and Highways Bond Fund to pay for the project; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the City of Columbus is engaged in the Bridge Rehabilitation - General Engineering 2024 project; and
WHEREAS, PO480747 with Burgess & Niple Inc. in the amount of $300,000.00, was authorized by ordinance no. 2699-2024; and,
WHEREAS, it has become necessary to modify the contract in an amount up to $250,000.00 and provide additional funds for the Bridge Rehabilitation - General Engineering 2024 project; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize expenditures from the Streets and Highways Bond Fund for this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Burgess & Niple Inc. to continue detailed design work to prevent delays in the project schedule, to preserve the safety of the traveling public, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530301- 161611 / Bridge Rehabilitation - Fifth Avenue Over Stream West of Yearling Road (Voted Carryover) / $270,000.00 / ($250,000.00) / $20,000.00
7704 / P530301 - 982024 / Bridge Rehabilitation - General Engineering 2024 (Voted Carryover) / $0.00 / $250,000.00 / $250,000.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Burgess & Niple Inc., at 330 Rush Alley, Suite 700 Columbus, Ohio 43215, for the Bridge Rehabilitation - General Engineering 2024 project to add additional funding in the amount of $250,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 3. That the expenditure of $250,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530301 - 982024 (Bridge Rehabilitation - General Engineering 2024), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.