Explanation
Background: This ordinance will authorize the City Auditor to set up a certificate in the amount of $53,200.00 for various expenditures for labor, material and equipment in conjunction with existing shelterhouses and other permitted facilities improvements managed by the Recreation and Parks Department. These are unanticipated expenditures that may include, but are not limited to, items such as hard surfaces, HVAC, roofing, flooring, lighting, fencing, repairs, etc. Contracts will be entered into in compliance with the procurement provisions of the Columbus City Codes Chapter 329.
Emergency Justification: Emergency action is requested to ensure that needed improvements are not delayed, allowing any needed work to start during the current construction season. Emergency action will allow safety issues that arise to be addressed in a timely manner and help keep the impact on rental customers to a minimum.
Fiscal Impact: $53,200.00 is required and budgeted in the Voted Recreation and Parks Bond Fund to meet the financial obligations of these various expenditures.
Title
To authorize the City Auditor to set up a certificate in the amount of $53,200.00 for various expenditures for labor, material and equipment in conjunction with shelterhouses and other permitted facilities improvements within the Recreation and Parks Department; to authorize the expenditure of $53,200.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($53,200.00)
Body
WHEREAS, it is necessary that the City Auditor set up a certificate in the amount of $53,200.00 for various expenditures in conjunction with shelterhouses and other permitted facilities improvements within the Recreation and Parks Department; and
WHEREAS, funding is available for these improvements from unallocated balances within the Voted Recreation and Parks Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to establish this certificate so that needed improvements are not delayed, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to set up a certificate in the amount of $53,200.00 for the purchase of labor, materials and equipment in conjunction with various shelterhouses and other permitted facilities improvements within the Recreation and Parks Department.
SECTION 2. That any such contracts will be entered into in compliance with the procurement provisions of the Columbus City Codes Chapter 329.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the expenditure of $53,200.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510035-100000 (Facility Renovation - Misc.) 702035 6621 $53,200.00
SECTION 7. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks and/or the Director of Finance and Management.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.