Explanation
BACKGROUND: This ordinance authorizes the Director of the Recreation and Parks Department to modify a contract with Columbus Clay Company and issue a purchase order on behalf of the Department of Recreation and Parks in the amount of $10,000.00. Purchase Order FP025059 was created on March 2, 2015 for $15,000. $10,510 has been spent to date and an additional $10,000 is projected to be needed through the end of the year to cover fall and winter ceramic clay and glaze needs. Therefore, it is necessary to modify this contract in order for the Department of Recreation and Parks to provide uninterrupted recreation services to the residents of the City of Columbus via the recreation centers and other programs located throughout the City through February 28, 2016.
This contract is based on Solicitation SO048735.
Columbus Clay Company Contract Compliance # 31-1097848 valid through November 12, 2015.
EMERGENCY JUSTIFICATION: Emergency action is requested to allow for uninterrupted services provided by the Department of Recreation and Parks to the residents of the City of Columbus.
FISCAL IMPACT: Funding for this modification is budgeted and available in the Recreation and Parks Operating Fund.
PRINCIPAL PARTY
Columbus Clay Company
Contract Compliance # 31-1097848, Exp. November 12, 2015
Title
To authorize the Director of the Department of Recreation and Parks to modify an existing contract with Columbus Clay Company in order to continue to supply the department with necessary ceramic clay and glazes; to authorize the expenditure of $10,000.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($10,000.00)
Body
WHEREAS, additional funding is necessary to allow the Recreation and Parks Department to provide services to the residents of the City of Columbus through February 28, 2016; and
WHEREAS, in order for the Recreation and Parks Department to maintain the ability to provide service without interruption to the public, this ordinance is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to increase funding for ceramic clay and glazes, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS, OHIO:
SECTION 1. That the Recreation and Parks Director be and is hereby authorized and directed to modify a contract with Columbus Clay Company in the amount of $10,000.00 through February 28, 2016.
SECTION 2. That the expenditure of $10,000.00 is hereby authorized from the Recreation and Parks operating Fund 285, OCA 510297, Object Level 03: 2214 to pay the cost thereof.
SECTION 3. That the monies in the foregoing Section 2 shall be paid upon order of the Director of the Department of Recreation and Parks, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approvals by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.