Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Consolidated Sterilizer Systems for the purchase of a laboratory sterilizer for the Division of Sewerage and Drainage. This unit will be used by laboratory personal within the Division of Sewerage and Drainage for sterilization of laboratory instruments. In addition, the laboratory sterilizer will be used to process Salmonella Samples and media for the Compost Facilities NPDES permit.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004740). Nine (9) vendors (9 MAJ) were solicited and five (5) bids (4 MAJ, 1 FBE) were received and opened on February 17, 2013. Dependable Sterilizer Repair, Inc. was the apparent low bid of $31,250.00. They, however, did not submit an acknowledgement in the bid proposal of the addendum that modified the specifications to accept a hinged door as an acceptable alternate, and has therefore been deemed non-responsive by the Purchasing Office. The second lowest bid was Consolidated Sterilizer Systems at $33,278.70 and has been deemed responsive by the Purchasing Office. Therefore, the Division of Sewerage and Drainage is recommending the award go to Consolidated Sterilizer Systems as the lowest responsive, responsible, and best bidder to meet our specifications. This award is for one (1) laboratory sterilizer. The total award will be for $33,278.70.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Consolidated Sterilizer Systems, Contract Compliance Number: 04-2060296, expires 02/06/2015. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $33,278.70 is budgeted for this purchase. There were no similar purchases in 2011 or 2012.
Title
To authorize the Director of Finance and Management to enter into a contract with Consolidated Sterilizer Systems for the purchase of a laboratory sterilizer for the Division of Sewerage and Drainage and to authorize the expenditure of $33,278.70 from the Sewerage System Operating Fund. ($33,278.70)
Body
WHEREAS, a laboratory sterilizer is required by the Division of Sewerage and Drainage for laboratory testing; and
WHEREAS, the Purchasing Office opened formal bids on February 17, 2013 for the purchase of a laboratory sterilizer for the Division of Sewerage and Drainage; and
WHEREAS, the apparent low bidder, Dependable Sterilizer Repair, Inc. did not submit an acknowledgement in the bid proposal of the addendum that modified the specifications to accept a hinged door as an acceptable alternate, and has therefore been deemed non-responsive by the Purchasing Office., and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive, responsible, and best bidder, Consolidated Sterilizer Systems; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA004740 on file in the Purchasing Office, for the preservation of public health, peace, property and safety; now therefore,
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Consolidated Sterilizer Systems for the purchase of a laboratory sterilizer for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $33,278.70 much thereof as may be needed is hereby authorized from Sewerage System Operating Fund 650, Department 60-05, OCA Code 605105, Object Level One 06, Object Level Three 6697, to pay the cost thereof.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.