Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and increase the funds to an existing contract in accordance with the terms and conditions established in the original master agreement with COMSYS. This contract modification is needed to increase funding to continue with the original project schedule and the provisions for services between the City of Columbus and COMSYS for the purpose of enhancing and updating the city's current web environment and "e-Gov " services and for the migration of the existing content into a redesigned and more usable web site, utilizing a new Ektron Content Management System (CMS). The primary categories of activities involve defining, designing, developing and debriefing.
On April 19, 2010 the Columbus City Council approved and passed Ordinance # 0062-2010. The passage of this ordinance allowed for an extension of contract EL009350 (which replaced EL007539), which also extended the contract coverage period from April 30, 2010 through April 30, 2011. Also, on July 19, 2010 the Columbus City Council approved and passed Ordinance # 1063-2010 which authorized an increase of $50,000.00. This modification will allow the Department of Technology to increase the funds to continue receiving services and other necessary deliverables, and provide additional hours needed to support the e-Gov project, as agreed by the City and COMSYS, in accordance with the original terms and conditions of the original contract. The passage of this ordinance will allow for additional funding in the amount of $200,000.00.
FISCAL IMPACT:
During years 2008 through 2009, the Department of Technology expended $240,000.88 with COMSYS for professional and related services associated with the e-Gov project. In 2010, the Department of Technology has legislated $50,000.00 with COMSYS for professional and related services. Approval of this ordinance will allow for additional funding in the amount of $200,000.00, bringing the aggregate contract total amount to $862,904.53 for all services, deliverables and maintenance. These funds have been identified and are available within the Information Services Capital Improvement Bond Fund, and will allow for the continuance of services and deliverables provided by COMSYS.
EMERGENCY:
Emergency designation is requested to immediately facilitate prompt payment and to avoid interruption in the performance of services in the usual daily operation.
CONTRACT COMPLIANCE:
Vendor Name: COMSYS CC#/FID#: 75-1300240 Expiration Date: 02/23/2011
Title
To authorize the Director of the Department of Technology to modify and increase the funds to an existing contract with COMSYS for related e-Gov services; to authorize the expenditure of $200,000.00 from the Information Services Capital Improvement Bond Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to modify and increase the funds to an existing contract, associated with purchase order EL009350 (which replaced EL007539), previously authorized through ordinance #0062-2010, passed by Columbus City Council on April 19, 2010, with COMSYS, for professional services associated with the web environment for the " e-Gov " Initiative Project; and
WHEREAS, passage of this ordinance will allow the Department of Technology to continue receiving services and other necessary deliverables associated with the e-Gov Project, as agreed by the City of Columbus and COMSYS, in accordance with the original terms and conditions of the original contract (EL009350, which replaced EL007539), through April 30, 2011, in the amount of $200,000.00, with the funds being identified within the Information Services Capital Improvement Bond fund; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to modify and extend an existing contract with COMSYS to continue services and maintain uninterrupted support for related professional services associated with the e-gov project; and to ensure that this project is not delayed, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE CITY COUNCIL OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and increase the funds to an existing contract that will allow for the continuation services and deliverables, with COMSYS, related to completing the e-Gov project implementation without interruption, through April 30, 2011, in the amount of $200,000.00.
SECTION 2: That paying for the cost of this project, the expenditure, in an amount not to exceed $200,000.00 or as much thereof as may be necessary is hereby authorized to be expended as follows:
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: e-Gov| Project Number: 470050-100000| OCA Code: 470050| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $200,000.00
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.