Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of one (1) 50-foot Aerial Truck for the Department of Public Service, Division of Traffic Management. The Division of Traffic Management will use it when working on various traffic control devices. The City of Columbus, Fleet Management Division, approved the one (1) 50-foot Aerial Truck. The 50-foot Aerial Bucket Truck is replacing BT-21771. In support of the Mayor’s Get Green Columbus initiative, this 50-foot Aerial Truck are hybrid electric.
The estimated Notice to Proceed date is July 26, 2019. The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code, Chapter 329 relating to competitive bidding (Solicitation RFQ012292) through Vendor Services. The City received two (2) bids on May 16, 2019, (both majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Utility Truck Equipment, Inc. $353,225.00 Circleville, OH Majority
Terex Utilities, Inc. $257,159.00 Pataskala, OH Majority
The award is to be made to Utility Truck Equipment, Inc. as the lowest responsive and responsible and best bidder for all items of its bid of $353,225.00. The lowest bid was deemed unresponsive due to the bidder’s proposal stating their bid did not comply with 17 sections of the bid specifications.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Utility Truck Equipment, Inc.
2. CONTRACT COMPLIANCE:
The contract compliance number for Utility Truck Equipment, Inc. is CC#004562 and expires 4/17/2021.
3. FISCAL IMPACT:
Although this purchase was not originally budgeted in the Street Construction, Maintenance, and Repair Fund (Fund 2265), the equipment is needed, and the fund has the available resources to make this purchase.
4. EMERGENCY DESIGNATION:
The department requests emergency designation for this legislation, so this replacement truck can be put into service as quickly as possible. The vehicle it is replacing is beyond its useful life or have already been retired.
Title
To appropriate $353,225.00 from the unappropriated balance of the Street, Construction, Maintenance, and Repair Fund; to authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of one (1) 50-foot Aerial Truck for the Division of Traffic Management; to authorize the expenditure of $353,225.00 from the Street Construction, Maintenance, and Repair Fund (Fund 2265); and to declare an emergency. ($353,225.00)
Body
WHEREAS, the Department of Public Service, Divison of Traffic Management needs to purchase
one (1) 50-foot Aerial Truck to repair and maintain traffic control devices; and
WHEREAS, this purchase has been approved by Fleet Management Division; and
WHEREAS, the Purchasing Office opened formal bids on May 16, 2019, for one (1) 50-foot Aerial Truck for the Division of Traffic Management; and
WHEREAS, Utility Truck Equipment, Inc. submitted a bid in the amount of $353,225.00 and is the lowest responsive and responsible and best bidder; and
WHEREAS, it is necessary to authorize the appropriation of funds in the amount of $353,225.00 from the unappropriated balance of the Street, Construction, Maintenance, and Repair Fund; and
WHEREAS, it has become necessary in the usual daily operation in the Department of Public Service to authorize the Director of Finance and Management to enter into a contract and authorize the expenditure with Utility Truck Equipment, Inc. in accordance with the terms, conditions, and specifications of Solicitation Number: RFQ012292 on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Utility Truck Equipment, Inc., so that this replacement truck can be put into service as quickly as possible, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $353,225.00 is appropriated in Fund 2265 (Street, Construction, Maintenance, and Repair Fund), Dept-Div 5913 (Division of Traffic Management), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Finance and Management be and is hereby authorized to establish a contract with Utility Truck Equipment, Inc., for the purchase of one (1) 50-foot Aerial Truck.
SECTION 3. That the expenditure of $353,225.00 or as much thereof as may be needed, is hereby authorized in Fund 2265, (Street, Construction, Maintenance, and Repair Fund), Dept-Div 5913 (Division of Traffic Management) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.