Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a construction contract, on behalf of the Office of Construction Management, with Miles-McClellan Construction Company, Inc. d/b/a MM Buildings Company ("MM Buildings Company"), for the Epoxy Flooring Replacement at Fleet Facilities project, in the amount of $976,870.00.
Work under this contract includes replacement of the deteriorated and unsafe epoxy flooring at the Fleet Management facilities located at 4211 Groves Road and at 4260 Morse Road. The new flooring will also be striped.
2. CONSTRUCTION CONTRACT AWARD: The project was let by the Office of Construction Management through Vendor Services and Bid Express. Of the 542 vendors solicited, 203 were Minority-owned, 2 were Veteran-owned, 331 were Small Business-owned, and 121 were Women-owned.
The Director of Finance and Management publicly opened one (1) bid on June 13, 2024:
Bidder Bid Amount
MM Buildings Company $976,870.00
MM Buildings Company’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $976,870.00. Their DAX Vendor Account No. is 4557, (expired but in process of updating), Majority-designated.
3. SUBCONTRACTOR PARTICIPATION: The ODI-assigned goal for this project is 10%. MM Buildings Company proposed subcontractor Pummell Construction Services to meet this goal.
Company Name City/State ODI Designation
Pummell Construction Services Columbus/OH WBE
Minority vendor certification was in good standing at the time the bid was awarded.
4. FISCAL IMPACT: There are sufficient funds and budgetary authority within the Fleet Management Capital Fund for this expenditure.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a construction contract with Miles-McClellan Construction Company, Inc. d/b/a MM Buildings Company for the Epoxy Flooring Replacement at Fleet Facilities project; and to authorize an expenditure of $976,870.00 within the Fleet Management Capital Fund. ($976,870.00)
Body
WHEREAS, one (1) bid for Epoxy Flooring Replacement at Fleet Facilities project was received and publicly opened in the office of the Director of Finance and Management on June 13, 2024; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Miles-McClellan Construction Company, Inc. d/b/a MM Buildings Company in the amount of $976,870.00; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to award and execute a construction contract for the Epoxy Flooring Replacement at Fleet Facilities project; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Fleet Management Capital Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director of the Department of Finance and Management to enter into a construction contract for the Epoxy Flooring Replacement at Fleet Facilities project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a construction contract, on behalf of the Office of Construction Management, with Miles-McClellan Construction Company, Inc. d/b/a MM Buildings Company, for the Epoxy Flooring Replacement at Fleet Facilities project, in an amount up to $976,870.00.
SECTION 2. That the expenditure of $976,870.00, or so much thereof as may be needed, is hereby authorized in the Fleet Management Capital Fund - Fund No. 5205, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.