Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract for Flocculation Tank/Sedimentation Basin Shaft Bearings for the Division of Power and Water, the sole user. This contract will provide for purchase of parts used by the Hap Cremean Water Plant maintenance crews in performing maintenance and repair of the flocculation tank and sedimentation basin. The term of the proposed option contract would be approximately two years, expiring August 31, 2013, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 22, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004105). Twenty seven (27) bids were solicited: (M1A-0, F1-1, MBR-0). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Applied Industrial Technologies, Inc., MAJ, CC# 34-0117420 expires 07/26/2013, $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Power and Water, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency to order to ensure that important water plant maintenance is not interrupted.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Flocculation Tank/Sedimentation Basin Shaft Bearings with Applied Industrial Technologies, Inc.; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 22, 2011 and selected the lowest, responsive, responsible and best bidder; and
WHEREAS, Flocculation Tank/Sedimentation Basin Shaft Bearing parts are required in the process that assists in separation of impurities during the water treatment process; and,
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Flocculation Tank/Sedimentation Basin Shaft Bearing Parts, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for the option to contract for Flocculation Tank/Sedimentation Basin Shaft Bearing Parts, so that there is no gap in water plant maintenance, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Flocculation Tank/Sedimentation Basin Shaft Bearing Parts in accordance with Solicitation No. SA004105 for a term of approximately two years, expiring August 31, 2013, with the option to renew for one (1) additional year, as follows:
Applied Industrial Technologies, Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.