Explanation
1. BACKGROUND: The Purchasing Office has established Universal Term Contracts for water meters and appurtenances with the companies listed below. These contracts will expire March 31, 2011. The Division of Power & Water would like to establish Blanket Purchase Orders, based on these contracts, to purchase water meters and appurtenances in the amount of $400,000.00. These items are needed for new customer installations and maintenance of existing meters.
Vendor UTC # C.C. No. Expires MBE/FBE
Hersey Meters Co. FL004531 37-1388051 12/15/10 Majority
Neptune Equipment FL004532 31-0591457 11/17/11 Majority
2. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2010 Capital Improvements Budget.
Title
To authorize the Finance and Management Director to establish Blanket Purchase Orders with Hersey Meters Company and Neptune Equipment Company, for the purchase of water meters and appurtenances, for the Division of Power and Water, to authorize a transfer and an expenditure of $400,000.00 from the Water Build America Bonds Fund, and to amend the 2010 Capital Improvements Budget. ($400,000.00)
Body
WHEREAS, the Division of Power and Water needs to purchase water meters and appurtenances for new customer installations and for maintenance of existing customer's meters; and
WHEREAS, the Purchasing Office has established Universal Term Contracts with Hersey Meters Company and Neptune Equipment Company; and
WHEREAS, it is necessary for this Council to authorize the transfer within and expenditure of funds from the Water Build America Bonds Fund, for the Division of Power and Water, and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities to authorize the Finance and Management Director to establish Blanket Purchase Orders for water meters and appurtenances, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish Blanket Purchase Orders for water meters and appurtenances from established Universal Term Contracts with Hersey Meters Company and Neptune Equipment Company, in a total amount of $400,000.00, for the Division of Power and Water, Department of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized to transfer $368,469.70 within the Department of Public Utilities, Division of Power and Water, Water Build America Bonds Fund, Fund No. 609, Dept/Div. No. 60-09, Object Level Three 6670, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690510-100000 (carryover) | HCWP Sludge Line | 609510 | -$143,381.43
609 | 690006-100000 (carryover) | Hoover Res. Erosion Ctrl | 691006 | -$225,088.27
609 | 690394-100000 (carryover) | Water Meter Renewal | 609394 | +$368,469.70
SECTION 3. That the 2010 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 690510-100000 (carryover) | HCWP Sludge Line | $143,381 | $143,382 | +$1 (add authority for change)
609 | 690510-100000 (carryover) | HCWP Sludge Line | $143,382 | $0 | -$143,382
609 | 690006-100000 (carryover) | Hoover Res. Erosion Ctrl | $500,000 | $274,911 | -$225,089
609 | 690394-100000 (carryover) | Water Meter Renewal | $600,001 | $970,000 | +$369,999 (adding add'l $1,528 authority for new cancellations)
SECTION 4. That the expenditure of $400,000.00 is hereby authorized for water meters and appurtenances within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690394-100000 (carryover), Object Level Three 6670, OCA Code 609394, as designated below:
Vendor Name Amount
Hersey Meters Co. $ 350,000.00
Neptune Equipment $ 50,000.00
$ 400,000.00
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.