Explanation
Background: This legislation authorizes Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk”) to enter into the contract with ClairVista LLC for the purchase of five (5) Kiosks for the Municipal Court Clerk’s Office.
The Kiosks will streamline the bond-out payment process for defendants brought in-tow by officers for fines/costs owed that are related to active warrants. Kiosks will offer convenient payment opportunities at the new Franklin County Jail, Municipal Court Clerk’s Office and other convenient sites within the City of Columbus and Franklin County.
Bid Information: Months of research have taken place trying to find a product which can achieve remote customer/employee transactions via a kiosk which also has a built in bill acceptor. No bid process was conducted. Due to time constraints, a bid waiver is being requested.
The Kiosk includes hardware and Live Expert, a proprietary software system that is developed and supported by ClairVista LLC. The Live Expert system contains proprietary intellectual property and copyright, including system methods and techniques covered by four (4) US patents. This legislation is being submitted according to the Columbus City Codes bid waiver procurement.
Emergency: Emergency legislation is requested to purchase additional kiosks for use at the Franklin County Municipal Court Clerk’s Office and other locations, due to COVID 19 requirements.
Fiscal Impact: Funds totaling $58,625.00 are available within Municipal Court Clerk’s 2020 Computer Fund budget.
Contract Compliance Number: 56-2285376
Expiration date: 03/28/2021
Vendor Number: 029062
Ordinances:
Ordinance: 1199-2019; $86,000.00
Ordinance: 2742-2020; $58,625.00
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Title
To authorize the Municipal Court Clerk to enter into the contract with ClairVista LLC, for the purchase of Kiosks; to waive the competitive bidding provisions of City Code Chapter 329; to authorize the expenditure of $58,625.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($58,625.00)
Body
WHEREAS, this legislation authorizes the Municipal Court Clerk to enter into the contract with ClairVista LLC for the provision of Kiosks; and
WHEREAS, the Kiosks will offer convenient payment opportunities at the new Franklin County Jail, Municipal Court Clerk’s Office and other convenient sites within the City of Columbus and Franklin County; and
WHEREAS, it is in the City's best interest to waive the competitive bidding provisions of the Columbus City Code, Chapter 329, to enter into this contract due to time constraints; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk’s Office in that it is immediately necessary to enter into the contract with ClairVista LLC, for the provision of Kiosks for the Franklin County Municipal Court due to COVID 19 requirements, thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to enter into the contract with ClairVista LLC, for the provision of kiosks for the Municipal Court Clerk’s Office.
SECTION 2. That the expenditure sum of $58,625.00 or so much as may be needed, be and hereby is authorized in Fund 2227 (Computer Fund); Department-Division 2601 (Municipal Court Clerk); Object Class 03 (contractual service); per the accounting codes in the attachment to this ordinance.
SECTION 3. This Council finds it is in the best interest of the City of Columbus to waive the competitive bidding provisions of Columbus City Code, Chapter 329 to permit the aforementioned purchase.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.