Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction Company for the Intersection Improvements - Cleveland Avenue at Hudson Street project and to provide payment for construction, construction administration and inspection services.
This contract includes full depth widening and resurfacing of Cleveland Avenue from Kohr Place to Loretta Avenue and on Hudson Street from Greenwich Street to Linden Avenue. Improvements include curb, storm sewer, lighting, waterline, walk, shared use path, and traffic signal upgrades, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Ordinance 1442-2023 authorized the Director of Public Service, on behalf of the City of Columbus, to submit applications to and execute grant agreements with the Ohio Public Works Commission relative to the Local Transportation Improvement Program, accepted and expended awarded grant funds, and issued refunds, if necessary, for the Intersection Improvements - Cleveland Avenue at Hudson Street project.
Ordinance 0686-2023 authorized the Director of Public Service, on behalf of the City of Columbus, to submit applications to and execute grant agreements with the Ohio Department of Transportation relative to the Highway Safety Program, accepted and expended awarded grant funds, and issued refunds, if necessary, for the Intersection Improvements - Cleveland Avenue at Hudson Street project.
The estimated Notice to Proceed date is August 12, 2024. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on May 30, 2024, (a majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
Complete General Construction Company $4,524,298.11 Columbus, OH Majority
Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $4,524,298.11. The amount of construction administration and inspection services will be $452,429.81. The total legislated amount is $4,976,727.92.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
As part of their bid Complete General Construction Company has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
CAP-STONE & Associates, Inc. Columbus, Ohio WBE
Complete Clearing, Inc. Marengo, Ohio MAJ
Griffin Pavement Striping, LLC Columbus, Ohio MAJ
Key Cable & Supply Co., Inc. Perrysburg, Ohio EBE
Material Hauling, LTD Westerville, Ohio MBE
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction Company is CC006056 and expires 5/10/25.
3. PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A portion of this project is a reimbursable budgeted expense of $1,320,079.70 within the Federal Transportation Grants Fund, Fund 7765. Grant # G592406 (Cleveland-Hudson 110587). Funds need to be appropriated.
A portion of this project is a reimbursable budgeted expense of $1,569,693.00 for this project within the OPWC Grants and Loans Fund, Fund 7763, Grant #GTBD (TBD). Funds will need to be appropriated. This funding is contingent upon the receipt of an executed grant agreement from the Ohio Public Works Commission.
The remaining balance of $2,086,955.22 is available within the Streets and Highways Bond Fund, Fund 7704. Funds are appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time and meet the requirements of the start date for the Highway Safety Improvement Program and Ohio Public Works Commission funding award to avoid penalty and to ensure the safety of the traveling public.
Title
To authorize the transfer of funds within the Streets and Highways Bond Fund; to appropriate funds within the OPWC Grants and Loans Fund and the Federal Transportation Grants Fund; to authorize the Director of the Department of Public Service to enter into contract with Complete General Construction Company for the Intersection Improvements - Cleveland Avenue at Hudson Street project; to authorize the expenditure of up to $4,976,727.92 from the OPWC Grants and Loans Fund, the Streets and Highways Bond Fund, and the Federal Transportation Grants Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($4,976,727.92)
Body
WHEREAS, the Department of Public Service is engaged in the Intersection Improvements - Cleveland Avenue at Hudson Street project; and
WHEREAS, the work for this project consists of full depth widening and resurfacing of Cleveland Avenue from Kohr Place to Loretta Avenue and on Hudson Street from Greenwich Street to Linden Avenue. Improvements include curb, storm sewer, lighting, waterline, walk, shared use path, and traffic signal upgrades; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Intersection Improvements - Cleveland Avenue at Hudson Street project; and
WHEREAS, the Department of Public Service requires funding to be available for the Intersection Improvements - Cleveland Avenue at Hudson Street project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation grant funds and Ohio Public Works Commission grant funds will be used to pay for a portion of this project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Complete General Construction Company to ensure the safety of the traveling public, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $86,955.22, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530282-100051 (Resurfacing - Resurfacing Projects), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), P538009-100000 (Intersection Improvements - Cleveland Avenue at Hudson Street), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $1,320,079.70 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G592406 (Cleveland-Hudson 110587), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $1,569,693.00 is appropriated upon receipt of an executed grant agreement in Fund 7763 (OPWC Grants and Loans Fund), Dept-Div 5912 (Design and Construction), Grant No. to be determined by Auditor, in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of the Department of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company, 1221 E. Fifth Avenue, Columbus, Ohio 43219, for the Intersection Improvements - Cleveland Avenue at Hudson Street project in the amount of up to $4,524,298.11 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $452,429.81.
SECTION 5. That the expenditure of $1,320,079.70, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G592406 (Cleveland-Hudson 110587), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $1,569,693.00, or so much thereof as may be needed, is hereby authorized in Fund 7763 (OPWC Grants and Loans Fund), Dept-Div 5912 (Design and Construction), Grant No. to be determined by Auditor, in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $2,086,955.22, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), P538009-100000 (Intersection Improvements - Cleveland Avenue at Hudson Street), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 8. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.