Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract in an amount up to $165,533.50 for the Goodale Landscaping Project and to pay construction inspection costs up to $16,554.00.
The City of Columbus, Department of Public Service, Division of Design and Construction is engaged in the Goodale Landscaping Project. This project will The project includes installation of site furnishings on existing concrete caps on interstate 670 as well as construction of an entry feature for southeast corner of Goodale Park. The entry feature includes concrete pavers, stone columns, plantings, steel fencing, trash receptacles, and a steel arch.
The estimated Notice to Proceed date is estimated to be March 25, 2010. This estimated completion date is June 20, 2010. The project was let by the Office of Support Services and was advertised in the City Bulletin. 3 bids were received on February 11, 2010 (2 majority, 1 minority) and tabulated on February 12, 2010 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Mid-West Landscape, Inc. $165,533.50 Columbus, OH Majority
Central Ohio Building Co. Inc. $207,383.00 Columbus, OH Majority
McDaniel's Construction Corp. $257,026.00 Columbus, OH Minority
Award is to be made to Mid-West Landscape, Inc., as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Mid-West Landscape, Inc
2. CONTRACT COMPLIANCE
Mid-West Landscape Inc's contract compliance number is 311690650 and expires 9/24/11.
3. FISCAL IMPACT
Funding for this project is available due to cancellation of encumbrances from completed projects.
4. EMERGENCY DESIGNATION
Emergency action is requested to facilitate the completion of the project prior to the commencement of the Goodale Park festival season beginning in June, in an attempt to avoid potential traffic and pedestrian safety concerns associated with the festival season.
Title
To authorize the Director of Public Service to enter into contract with Mid-West Landscape, Inc. for construction of the Goodale Landscaping Project for the Division of Design and Construction; to authorize the transfer of $182,087.50 within the Streets and Highways G.O. Bonds Fund; to amend the 2009 Capital Improvements Budget; to authorize the expenditure of $182,087.50 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($182,087.50)
Body
WHEREAS, bids were received on February 11, 2010 and tabulated on February 12, 2010, for the Goodale Landscaping Project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the transfer of funds for the project to proceed; and
WHEREAS, it is necessary to authorize an amendment to the 2009 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Contruction, Department of Public Service, in that it is necessary to facilitate the completion of the project prior to the commencement of the Goodale Park festival season beginning in June, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to enter into a contract with the Mid-West Landscape, Inc., 3450 East 7th Avenue, Columbus, OH 43219, for the construction of the Goodale Landscaping Project in the amount of $165,533.50, for the Division of Design and Construction in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with this project up to a maximum of $16,554.00.
Section 2. That the 2009 Capital Improvements Budget established within ordinance 0806-2009 be and hereby is amended due to encumbrance cancellations as follows:
Fund /Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530103-100000 / Arterial Street Rehabilitation / $11,000.00 (Carryover) / $7,152.00 (Carryover) / $18,152.00 (Carryover)
704 / 530208-100000 / Fed/State Match / $18,732.00 (Carryover) / $23,757.00 (Carryover) / $42,489.00 (Carryover)
704 / 540002-100000 / Bikeway Development / $0.00 (Carryover) / $7,045.00 (Carryover) / $7,045.00 (Carryover)
704 / 540007-100000 / Signal Installation / $120,558.00 (Carryover) / $55.00 (Carryover) / $120,613.00 (Carryover)
704 / 540011-100000 / Raised Pavement Markings / $0.00 (Carryover) / $18,129.00 (Carryover) / $18,129.00 (Carryover)
704 / 590105-100000 / Pedestrian Safety Improvements / $15,163.00 (Carryover) / $60,123.00 (Carryover) / $75,286.00 (Carryover)
704 / 590127-100000 / SSI-OTMP / $0.00 (Carryover) / $33,067.00 (Carryover) / $33,067.00 (Carryover)
704 / 590130-100000 / Facilities / $0.00 (Carryover) / $1,048.00 (Carryover) / $1,048.00 (Carryover)
704 / 590136-100000 / East Broad Street TIF / $0.00 (Carryover) / $122,660.00 (Carryover) / $122,660.00 (Carryover)
Section 3. That the 2009 Capital Improvements Budget established within ordinance 0806-2009 be and hereby is amended to provide sufficient authority for this project as follows:
Fund /Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530103-100000 / Arterial Street Rehabilitation / $18,152.00 (Carryover) / ($7,152.00) (Carryover) / $11,000.00 (Carryover)
704 / 530208-100000 / Fed/State Match / $42,489.00 (Carryover) / ($23,757.00) (Carryover) / $18,732.00 (Carryover)
704 / 540002-100000 / Bikeway Development / $7,045.00 (Carryover) / ($7,045.00) (Carryover) / $0.00 (Carryover)
704 / 540007-100000 / Signal Installation / $120,613.00 (Carryover) / ($55.00) (Carryover) / $120,558.00 (Carryover)
704 / 540011-100000 / Raised Pavement Markings / $18,129.00 (Carryover) / ($18,129.00) (Carryover) / $0.00 (Carryover)
704 / 590105-100000 / Pedestrian Safety Improvements / $75,286.00 (Carryover) / ($60,123.00) (Carryover) / $15,163.00 (Carryover)
704 / 590127-100000 / SSI-OTMP / $33,067.00 (Carryover) / ($33,067.00) (Carryover) / $0.00 (Carryover)
704 / 590130-100000 / Facilities / $1,048.00 (Carryover) / ($1,048.00) (Carryover) / $0.00 (Carryover)
704 / 590136-100000 / East Broad Street TIF / $122,660.00 (Carryover) / ($16,552.00) (Carryover) / $106,108.00 (Carryover)
704 / 590106-100001 / I-670-Fourth Street Improvements - Goodale Landscaping / $0.00 (Carryover) / $182,088.00 (Carryover) / $182,088.00 (Carryover)
Section 4. That the transfer of cash and appropriation within fund 704, The Streets and Highways G.O. Bonds Fund be authorized as follows:
Transfer from:
Fund /Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100000 / Arterial Street Rehabilitation / 06-6600 / 590041 / $7,151.74
704 / 530208-100000 / Fed/State Match / 06-6600 / 590047 / $23,756.40
704 / 540002-100000 / Bikeway Development / 06-6600 / 591088 / $7,044.72
704 / 540007-100000 / Signal Installation / 06-6600 / 591346 / $55.00
704 / 540011-100000 / Raised Pavement Markings / 06-6600 / 591131 / $18,129.00
704 / 590105-100000 / Pedestrian Safety Improvements / 06-6600 / 591089 / $75,284.93
704 / 590127-100000 / SSI-OTMP / 06-6600 / 590127 / $33,066.67
704 / 590130-100000 / Facilities / 06-6600 / 590130 / $1,047.04
704 / 590136-100000 / East Broad Street TIF / 06-6600 / 591262 / $16,552.00
Total Transfer from: $182,087.50
Transfer to:
Fund /Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590106-100001 / I-670-Fourth Street Improvements - Goodale Landscaping / 06-6631 / 704106 / $182,087.50
Section 5. That for the purpose of paying the cost of the contract and inspection, the sum of $182,087.50 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Division of Design and Construction, Dept-Div 59-12:
Fund /Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590106-100001 / I-670-Fourth Street Improvements - Goodale Landscaping / 06-6631 / 704106 / $182,087.50
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.