Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Thomas & Marker Construction Co. for the renovation of the Columbus Police Property Room, 724 Woodrow Avenue. The Woodrow Avenue building was purchased several years ago as a future site of the Police Property Room and Crime Lab. The Police Division has outgrown the current Property Room on Fairwood Avenue which it occupies under a memorandum of understanding from the Department of Public Utilities, and has outgrown leased space on the campus of The Ohio State University for the Police Crime Lab. The Woodrow Avenue facility will allow both the Property Room and the Crime Lab to be located in the same facility, thereby saving time and space, and creating efficiencies with handling evidence. This contract renovates the portion of the building for the Property Room only, the Crime Lab will be designed and constructed under separate contracts.
Formal bids were solicited and four companies submitted bids on September 29, 2011 as follows (0 FBE, 0 MBE):
Thomas & Marker Construction Co. $11,059,200.00
R W Setterlin Building Co. $11,197,500.00
Gutknecht Construction Co. $11,252,500.00
Messer Construction Co. $11,343,688.00
After review of all the bids received, the Office of Construction Management recommends the bid award to Thomas & Marker Construction Co. as the lowest, most responsive and responsible bidder.
Emergency action is requested so that needed renovations may be accomplished as quickly as possible to meet the operational needs of the Division of Police, thereby providing necessary services to City residents.
Thomas & Marker Construction Co. Contract Compliance No. 34-4476858, expiration date March 5, 2012.
Fiscal Impact: This ordinance authorizes an expenditure of $11,386,200.00 from the Safety Department capital fund for a contract with Thomas & Marker Construction Company to renovate the Police Property Room on Woodrow Avenue. A current unencumbered cash balance of $2,908,594.62 is available from the Gov'l B.A.B.'s (Build America Bonds). An additional $50,287.25 will be transferred between projects within the Gov'l B.A.B.'s (Build America Bonds) Fund. A current unencumbered cash balance of $5,932,004.02 is available from the Safety Voted Bond Fund. An additional transfer of $2,495,314.11 will be transferred between projects within the Safety Voted Bond Fund.
Title
To amend the 2011 Capital Improvement Budget; to authorize transfers between projects within the Safety Capital Improvement Funds; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Thomas & Marker Construction Co. for the renovation of the Columbus Police Property Room; to authorize the expenditure of $11,386,200.00 from the Safety Capital Improvement Funds; and to declare an emergency. ($11,386,200.00)
Body
WHEREAS, it is necessary to amend the 2011 Capital Improvements Budget and transfer cash between projects within the Gov'l B.A.B.'s (Build America Bonds) Fund and the Safety Voted Bond Fund, to provide sufficient funds in the appropriate project area for this expense; and
WHEREAS, it is necessary for the renovation of the Columbus Police Property Room, 724 Woodrow Avenue; and
WHEREAS, formal bids were solicited by the Office of Construction Management and four companies submitted bids; and
WHEREAS, the Office of Construction Management recommends the bid award to Thomas & Marker Construction Company as the lowest, most responsible and most responsible bid; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Thomas & Marker Construction Co. for the renovation of the Columbus Police Property Room, so that needed renovations may be accomplished as quickly as possible to meet the operational needs of the Division of Police, thereby providing necessary services to City residents, thereby preserving the public health, peace, property, safety, and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget be amended as follows to facilitate the expenditures below:
Fund 746
Project Name| Project No.|Current Authority|Revised Authority|Difference
Fire Apparatus Replacement-Grant Match 340101-100005 (Voted Carryover)
$205,000| $188,699|($16,301)
Fire Facility Renovation 340103-100000 (Voted Carryover) $942,160| $908,174|($33,986)
Police Property Rm/Crime Lab 330033-100000 (Voted Carryover) $2,908,594|$2,958,881|$50,287
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
New Support Services Complex 320017-100001 (Voted Carryover) $1,424,500|$0|($1,424,500)
Fire Facility Renovation 340103-100000 (Voted 2008) $1,835,567| $764,753|($1,070,814)
Police Property Rm/Crime Lab 330033-100000 (Voted Carryover) $1,534,381|$2,594,029 |$1,424,500
Police Property Rm/Crime Lab 330033-100000 (Voted 2008) $6,781,910| $7,852,724 |$1,070,814
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funding within the Gov'l B.A.B.'s (Build America Bonds) Fund as follows:
FROM:
Dept/Div: 30-04| Fund: 746|Project Number 340101-100005|Project Name - Fire Apparatus Replacement-Grant Match |OCA Code: 711015|OL3: |Amount $16,300.80
Dept/Div: 30-04| Fund: 746|Project Number 340103-100000|Project Name - Fire Facility Renovation |OCA Code: 710103|OL3: |Amount $33,986.45
TO:
Dept/Div: 30-03| Fund: 746|Project Number 330033-100000|Project Name - Police Property Rm/Crime Lab|OCA Code: 746330|OL3:|Amount $50,287.25
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funding within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-02| Fund: 701|Project Number 320017-100001|Project Name - New Support Services Complex |OCA Code: 711701|OL3: |Amount $1,424,500.00
Dept/Div: 30-04| Fund: 701|Project Number 340103-100000|Project Name - Fire Facility Renovation |OCA Code: 711103|OL3: 6681|Amount $1,070,814.11
TO:
Dept/Div: 30-03| Fund: 701|Project Number 330033-100000|Project Name - Police Property Rm/Crime Lab |OCA Code: 701033|OL3:|Amount $2,495,314.11
SECTION 4. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with Thomas & Marker Construction Co. for the renovation of the Columbus Police Property Room, 724 Woodrow Avenue.
SECTION 5. That the expenditure of $11,386,200.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 746
Project: 330033-100000
OCA Code: 746330
Object Level: 06
Object Level 3: 6620
Amount $2,958,881.87
Division: 30-03
Fund: 701
Project: 330033-100000
OCA Code: 701033
Object Level: 06
Object Level 3: 6620
Amount $8,427,318.13
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.