Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Underground Utilities, Inc. in the amount of $1,368,059.68; to encumber funds with the Design and Construction Division for inspection, testing, and prevailing wage coordination services in the amount of $206,200.00; all in connection with the East 25th Avenue/Joyce Avenue Stormwater System and Water Line Improvements Projects.
Work to be completed by this contract consists of all labor and materials for the construction of approximately 4680 feet of 12- to 48-inch storm sewer with inlets, andsuch other work as may be necessary to complete the contract in accordance with the plans and specifications.
This project includes $1,232,753.94 for Stormwater System Improvements as directed by the Project Engineer, which will be paid from the Storm Recovery Zone Super Build America Bonds Fund and $341,505.74 for the Water Line Improvements as directed by the Project Engineer, which will be paid from the Water Works Enlargement Voted Bonds Fund.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened seven (7) bids on May 16, 2012. These bids were received from: Underground Utilities-$1,368,059.68, Conie Construction-$1,563,000.00, Nickolas Savko - $1,609,999.68, John Eramo - $1,621,358.88, Columbus Asphalt Paving - $1,648,218.96, Complete General - $1,687,038.96 and George J. Igel - $1,771,178.09.
The lowest and best bid was from Underground Utilities, Inc., for $1,368,059.68. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
Contract Compliance Information: 34-1248942, expires 09/22/2013, Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Underground Utilities, Inc.
3. FISCAL IMPACT: A transfer of $132,753.94 is needed to provide sufficient cash for this project in the Storm Recovery Zone Super Build America Bonds Fund and a transfer of $341,505.74 is needed to provide sufficient cash for this project in the Water Works Enlargement Voted Bonds Fund. An amendment to the 2012 Capital Improvements Budget will also be necessary.
Title
To authorize the Director of Public Utilities to execute a construction contract with Underground Utilities, Inc. for the East 25th Avenue/Joyce Avenue Stormwater System and Water Line Improvements Project; to encumber funds for inspection, material testing, and related services to the Division of Design and Construction; to authorize the transfer of $132,753.94 within the Storm Recovery Zone Super Build America Bonds Fund and the transfer of $341,505.74 within the Water Works Enlargement Voted Bonds Fund; to authorize an amendment to the 2012 Capital Improvements Budget; to authorize the expenditure of $1,232,753.94 from the Storm Recovery Zone Super Build America Bonds Fund, and to authorize the expenditure of $341,505.74 from the Water Works Enlargement Voted Bonds Fund. ($1,574,259.68)
Body
WHEREAS, seven (7) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on May 16, 2012 for the construction of the East 25th Avenue/Joyce Avenue Stormwater System and Water Line Improvements Projects; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services costs associated with the East 25th Avenue/Joyce Avenue Stormwater System and Water Line Improvements Projects.
WHEREAS, it is necessary to authorize a transfer of $132,753.94 within the Storm Recovery Zone Super Build America Bonds Fund for the purpose of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of $341,505.74 within the Water Works Enlargement Voted Bonds Fund for the purpose of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for the purpose of providing sufficient authority for the aforementioned project expenditure; and
WHEREAS, this project will improve drainage along 23rd, 25th and 26th Avenues east of Joyce Avenue.
WHEREAS, in the usual daily operation of the Department of Public Utilities, Divisions of Sewerage and Drainage and Division of Power and Water (Water) it is necessary to enter into a construction contract with Underground Utilities, Inc. for the East 25th Avenue/Joyce Avenue Stormwater System and Water Line Improvements Projects for the preservation of public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the East 25th Avenue/Joyce Avenue Stormwater System and Water Line Improvements Projects with the lowest and best bidder, Underground Utilities, Inc., 416 W Monroe Street, Monroeville, OH 44847; in the amount of $1,368,059.68 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage and Division of Power and Water (Water); and to obtain the necessary inspection, testing and prevailing wage coordination services from the Design and Construction Division; and to pay up to a maximum amount of $206,200.00.
SECTION 2. That the City Auditor is hereby authorized to transfer $132,753.94 within the Division of Sewerage and Drainage, Dept/Div. No. 60-15, Storm Recovery Zone Super Build America Bonds Fund, Fund No. 677, Object Level One 06, Object Level Three 6621, as follows:
Project No. | Project Name | OCA Code | change
610990-100000 | North Central Areawide SSI | 677990 | -$132,753.94
610756-100000 | East 25th/Joyce Avenues SSI | 677756 | +$132,753.94
SECTION 3. That the City Auditor is hereby authorized to transfer $341,505.74 within the Division of Power and Water (Water), Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6629, as follows:
Project No. | Project Name | OCA Code | change
690441-100000 (carryover) | Alum Creek Pump. Sta. Imp's | 690441 | -$341,505.74
690236-100041 (carryover) | East 25th & Joyce Ave. WL Imp's | 663641 | +$341,505.74
SECTION 4. That the 2012 Capital Improvements Budget is hereby amended as follows:
Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
610990-100000 | North Central Areawide SSI | $250,000 | $117,246 | -$132,754
610756-100000 | East 25th/Joyce Avenues SSI | $1,100,000 | $1,232,574 | +$132,754
690441-100000 (carryover) | Alum Creek Pump. Sta. Imp's | $461,809 | $120,303 | -$341,506
690236-100041 (carryover) | East 25th & Joyce Ave. WL Imp's | $0 | $341,506 | +$341,506
SECTION 5. That for the purpose of paying the cost of the construction contract, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division 60-15, Storm Recovery Zone Super Build America Bonds Fund, Fund No. 677, Project 610756-100000, Object Level Three 6621, OCA Code 677756, Amount $1,071,278.72.
SECTION 6. That for the purpose of paying the cost of inspection, testing and prevailing wage coordination services, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division 60-15, Storm Recovery Zone Super Build America Bonds Fund, Fund No. 677, Project 610756-100000, Object Level Three 6687, OCA Code 677756, Amount $161,475.22.
SECTION 7. That for the purpose of paying the cost of the construction contract, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Project 690236-100041, Object Level Three 6629, OCA Code 663641, Amount $296,780.96.
SECTION 8. That for the purpose of paying the cost of inspection, testing and prevailing wage coordination services, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Project 690236-100041, Object Level Three 6687, OCA Code 663641, Amount $44,724.78.
SECTION 9. That the said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage
SECTION 10. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 11. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 12. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 13. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.