Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction Company for the Arterial Street Rehabilitation - E. Broad Street Widening project and to provide payment for construction, construction administration and inspection services.
This project consists of the widening of approximately 1.0 mile of E. Broad Street from east of I-270 to west of Brice Road. Improvements include the addition of a shared-use path along E. Broad Street, Taylor Station Road, and McNaughten Road. Improvements of Taylor Station Road from E. Broad Street to the entrance of Mount Carmel Medical Park include the widening of approximately 0.2 miles of road. Improvements of McNaughten Road from E. Broad Street to Ganse Lane include the widening of approximately 0.19 miles of road. Improvements will be made at intersections along E. Broad Street at Taylor Station Road, McNaughten Road, Blossom Field Boulevard, Outerbelt Street, and Chris Perry Lane. The project also consists of additions and improvements to sidewalks, lighting, stormwater drainage systems, signal and interconnect systems, retaining walls, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Ordinance 2534-2022 authorized the Director of Public Service, on behalf of the City of Columbus, to submit applications to and execute grant agreements with the Mid-Ohio Regional Planning Commission relative to the Surface Transportation Block Grant Program, accept and expend awarded grant funds, and issue refunds, if necessary, for the Arterial Street Rehabilitation - E. Broad Street Widening project.
The estimated Notice to Proceed date is July 19, 2024. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on April 11, 2024, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
Complete General Construction $23,629,117.31 Columbus, OH Majority
Shelly and Sands, Inc. $24,380,889.20 Columbus, OH Majority
Trucco Construction Co., Inc. $25,050,908.99 Delaware, OH Majority
Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $23,629,117.31. The amount of construction administration and inspection services will be $1,890,329.38. The total legislated amount is $25,519,446.69.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company
The certification of Complete General Construction Company and all associated subcontractors was in good standing at the time the bid was awarded.
As part of their bid Complete General Construction Company has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
The Shelly Company Columbus, Ohio MAJ
Griffin Pavement Striping, LLC Columbus, Ohio MAJ
Lake Erie Construction Co., Inc. Norwalk, Ohio MAJ
Key Cable & Supply Co., Inc. Perrysburg, Ohio EBE
Jennings Trucking LLC Columbus, Ohio MBE
Bridges Bros. Trucking L.L.C. Columbus, Ohio MBE
JN Graham Trucking, LLC Circleville, Ohio EBE
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction Company is CC006056 and expires 5/10/25.
3. PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A portion of this project is a reimbursable budgeted expense of $11,881,875.00 within the Federal Transportation Grants Fund, Fund 7765, Grant #G592103 (East Broad St 105734). Funds need to be appropriated.
A portion of this project is a reimbursable budgeted expense of $6,000,000.00 within the Transportation Grants Fund, Fund 7763, Grant #G592403 (2024 E. Broad Widening DCAA01). Funds need to be appropriated.
The Waggoner MI TIF Fund, Fund 4429, is contributing $5,072,589.82 to the project. It is necessary to appropriate and transfer the $5,072,589.82 from Fund 4429 to the Waggoner MI TIF Capital Fund, Fund 7429, and then appropriate to expend the funds.
The E. Broad Dominion TIF Fund, Fund 4428, is contributing $202,761.15 to the project. It is necessary to appropriate and transfer the $202,761.15 from Fund 4428 to the E. Broad Dominion TIF Capital Fund, Fund 7428, and then appropriate to expend the funds.
The E. Broad St. Growth Area Pay as We Grow, Fund 7774, is contributing $460,765.72 to the project. It is necessary to transfer the $460,765.72 within Fund 7774 to the project and then appropriate to expend the funds.
The Reynoldsburg Cols Pay as We Grow, Fund 7787, is contributing $301,455.00 to the project. It is necessary to transfer the $301,455.00 within Fund 7787 to the project and then appropriate to expend the funds.
The remaining balance of $1,600,000.00 is available within the Streets and Highways Bond Fund, Fund 7704.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time and meet the requirements of the start date for the Ohio Public Works Commission funding award and Surface Transportation Block Grant program to avoid penalty and to ensure the safety of the travelling public.
Title
To authorize the transfer of funds between the Waggoner MI TIF Fund and Waggoner MI TIF Capital Fund, and between the E. Broad Dominion TIF Fund and E. Broad Dominion TIF Capital Fund; to authorize the transfer of funds within the E. Broad St Growth Area Pay as We Grow Fund and within the Reynoldsburg Cols Pay as We Grow Fund; to transfer cash and appropriation between the various funds; to appropriate funds within the various funds; to authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Arterial Street Rehabilitation - E. Broad Street Widening project; to authorize the expenditure of up to $25,519,446.69 from various funds for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($25,519,446.69)
Body
WHEREAS, the Department of Public Service is engaged in the Arterial Street Rehabilitation - E. Broad Street Widening project; and
WHEREAS, the work for this project consists of widening of approximately 1.0 mile of E. Broad Street from east of I-270 to west of Brice Road; and
WHEREAS, improvements include the addition of a shared-use path along E. Broad Street, Taylor Station Road, and McNaughten Road; and
WHEREAS, improvements of Taylor Station Road from E. Broad Street to the entrance of Mount Carmel Medical Park include the widening of approximately 0.2 miles of road; and
WHEREAS, improvements of McNaughten Road from E. Broad Street to Ganse Lane include the widening of approximately 0.19 miles of road; and
WHEREAS, improvements will be made at intersections along E. Broad Street at Taylor Station Road, McNaughten Road, Blossom Field Boulevard, Outerbelt Street, and Chris Perry Lane; and
WHEREAS, the project also consists of additions and improvements to sidewalks, lighting, stormwater drainage systems, signal and interconnect systems, retaining walls, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Arterial Street Rehabilitation - E. Broad Street Widening project; and
WHEREAS, the Department of Public Service requires funding to be available for the Arterial Street Rehabilitation - E. Broad Street Widening project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation Grant Funds and Transportation Grant Funds will be used to pay for a portion of this project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7774, the E. Broad St. Growth Area Pay as We Grow Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7787, the Reynoldsburg Cols Pay as We Grow Fund, to establish sufficient cash to pay for the project; and
WHEREAS, cash and appropriation must be transferred for Department of Public Service use from the Waggoner MI TIF Fund 4429 to the Waggoner MI TIF Capital Fund 7429 in order to allow the Department of Public Service to administer financial requirements of this project within Fund 7429; and
WHEREAS, cash and appropriation must be transferred for Department of Public Service use from the E. Broad Dominion TIF Fund 4428 to the E. Broad Dominion TIF Capital Fund 7428 in order to allow the Department of Public Service to administer financial requirements of this project within Fund 7428; and
WHEREAS, funds must be appropriated within the Waggoner MI TIF Fund, Waggoner MI TIF Capital Fund, E. Broad Dominion TIF Fund, E. Broad Dominion TIF Capital Fund, E. Broad St. Growth Area Pay as We Grow Fund, Reynoldsburg Cols Pay as We Grow Fund, the Federal Transportation Grants Fund, and the Transportation Grants Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction Company to meet the requirements of the start date for the Ohio Public Works Commission funding award and Surface Transportation Block Grant program to avoid penalty and to ensure the safety of the traveling public, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $11,881,875.00 is appropriated in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Project G592103 (East Broad St 105734), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $6,000,000.00 is appropriated in Fund 7763 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Project G592403 (2024 E. Broad Widening DCAA01), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $5,072,589.82 is appropriated in Fund 4429 (Waggoner MI TIF Fund), Dept-Div 4402 (Economic Development), in Object Class 10 (Transfer Out) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $5,072,589.82 or so much thereof as may be needed, is hereby authorized from Fund 4429 (Waggoner MI TIF Fund), Dept-Div 4402 (Economic Development) to Fund 7429 (Waggoner MI TIF Capital Fund), Dept-Div 5912 (Design and Construction) per the account codes in the attachment to this ordinance.
SECTION 5. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $5,072,589.82 is appropriated in Fund 7429 (Waggoner MI TIF Capital Fund), Dept-Div 5912 (Design and Construction), Project P530103-100061 (Arterial Street Rehabilitation - E. Broad Street Widening), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $202,761.15 is appropriated in Fund 4428 (E. Broad Dominion TIF Fund), Dept-Div 4402 (Economic Development), in Object Class 10 (Transfer Out) per the account codes in the attachment to this ordinance.
SECTION 7. That the transfer of $202,761.15 or so much thereof as may be needed, is hereby authorized from Fund 4428 (E. Broad Dominion TIF Fund), Dept-Div 4402 (Economic Development) to Fund 7428 (E. Broad Dominion TIF Capital Fund), Dept-Div 5912 (Design and Construction) per the account codes in the attachment to this ordinance.
SECTION 8. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $202,761.15 is appropriated in Fund 7428 (E. Broad Dominion TIF Capital Fund), Dept-Div 5912 (Design and Construction), Project P530103-100061 (Arterial Street Rehabilitation - E. Broad Street Widening), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 9. That the transfer of $23,094.72, or so much thereof as may be needed, is hereby authorized within Fund 7774 (E. Broad St Growth Area Pay as We Grow Fund), from Dept-Div 5912 (Design and Construction), Project P774001-100000 (Dominion - Reynolds Crossing), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530103-100061 (Arterial Street Rehabilitation - E. Broad Street Widening), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 10. That the transfer of $9,465.05, or so much thereof as may be needed, is hereby authorized within Fund 7774 (E. Broad St Growth Area Pay as We Grow Fund), from Dept-Div 5912 (Design and Construction), Project P774004-100000 (Pentagon RE, LLC - E. Broad St.), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530103-100061 (Arterial Street Rehabilitation - E. Broad Street Widening), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 11. That the transfer of $57,105.95, or so much thereof as may be needed, is hereby authorized within Fund 7774 (E. Broad St Growth Area Pay as We Grow Fund), from Dept-Div 5912 (Design and Construction), Project P774005-100000 (M/I Homes - Lucent Incentive Dist.), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530103-100061 (Arterial Street Rehabilitation - E. Broad Street Widening), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 12. That the transfer of $129,100.00, or so much thereof as may be needed, is hereby authorized within Fund 7774 (E. Broad St Growth Area Pay as We Grow Fund), from Dept-Div 5912 (Design and Construction), Project P774006-100000 (Mt Carmel Health Systems), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530103-100061 (Arterial Street Rehabilitation - E. Broad Street Widening), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 13. That the transfer of $242,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7774 (E. Broad St Growth Area Pay as We Grow Fund), from Dept-Div 4402 (Economic Development), Project P590136-100000 (East Broad Street TIF), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530103-100061 (Arterial Street Rehabilitation - E. Broad Street Widening), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 14. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $460,765.72 is appropriated in Fund 7774 (E. Broad St. Growth Area Pay as We Grow Fund), Dept-Div 5912 (Design and Construction), Project P530103-100061 (Arterial Street Rehabilitation - E. Broad Street Widening), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 15. That the transfer of $301,455.00, or so much thereof as may be needed, is hereby authorized within Fund 7787 (Reynoldsburg Cols Pay as We Grow Fund), from Dept-Div 4402 (Economic Development), Project P787001-100000 (Reynoldsburg/Cols Pay as We Grow), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530103-100061 (Arterial Street Rehabilitation - E. Broad Street Widening), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 16. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $301,455.00 is appropriated in Fund 7787 (Reynoldsburg Cols Pay as We Grow Fund), Dept-Div 5912 (Design and Construction), Project P530103-100061 (Arterial Street Rehabilitation - E. Broad Street Widening), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 17. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, OH 43219, for the Arterial Street Rehabilitation - E. Broad Street Widening project in the amount of up to $23,629,117.31 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $1,890,329.38.
SECTION 18. That the expenditure of $11,881,875.00, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Project G592103 (East Broad St 105734), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 19. That the expenditure of $6,000,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7763 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Project G592403 (2024 E. Broad Widening DCAA01), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 20. That the expenditure of $5,072,589.82, or so much thereof as may be needed, is hereby authorized in Fund 7429 (Waggoner MI TIF Capital Fund), Dept-Div 5912 (Design and Construction), Project P530103-100061 (Arterial Street Rehabilitation - E. Broad Street Widening), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 21. That the expenditure of $202,761.15, or so much thereof as may be needed, is hereby authorized in Fund 7428 (E. Broad Dominion TIF Capital Fund), Dept-Div 5912 (Design and Construction), Project P530103-100061 (Arterial Street Rehabilitation - E. Broad Street Widening), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 22. That the expenditure of $460,765.72, or so much thereof as may be needed, is hereby authorized in Fund 7774 (E. Broad St. Growth Area Pay as We Grow Fund), Dept-Div 5912 (Design and Construction), Project P530103-100061 (Arterial Street Rehabilitation - E. Broad Street Widening), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 23. That the expenditure of $301,455.00, or so much thereof as may be needed, is hereby authorized in Fund 7787 (Reynoldsburg Cols Pay as We Grow Fund), Dept-Div 5912 (Design and Construction), Project P530103-100061 (Arterial Street Rehabilitation - E. Broad Street Widening), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 24. That the expenditure of $1,600,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100061 (Arterial Street Rehabilitation - E. Broad Street Widening), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 25. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 26. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 27. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 28. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 29. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.