Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with TranSystems Corporation for the amount of up to $250,000.00 for the Intersection Improvements - Hilliard Rome Road at Feder Road contract.
The intent of this project is to provide the City of Columbus preliminary and final engineering for improvements to the Intersection Improvements - Hilliard Rome Road at Feder Road. Design will proceed in two parts. This ordinance will allow the Director of Public Service to enter into contract for Part 1, preliminary engineering. The Director anticipates doing a planned modification for Part 2 for final engineering at a later date. The specific scope of work for Part 2 will be developed upon completion of Part 1.
The intersection of Hilliard-Rome Road at Feder Road/Fisher Road intersection is operating well above its capacity. It is anticipated that the constructed project will install upon completion of an upcoming interchange project on the westbound exit ramps, vehicles will exit I-70 with less delay which may further increase backups at the Hilliard-Rome at Feder/Fisher intersection. The primary goal of this project is to improve capacity of the Hilliard-Rome at Feder/Fisher intersection. In accomplishing this goal, considerations should also be made to improving safety for vehicles using intersections and driveways impacted by the function of the Hilliard-Rome at Feder/Fisher intersection and to complete street improvements. Since the function of the intersection is dependent on the function of the intersection of the I-70 eastbound exit ramp at Hilliard-Rome and the I-70 eastbound entrance ramp from Hilliard-Rome, those should also be studied for potential improvements that would further relieve congestion at the Hilliard-Rome at Feder/Fisher intersection.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection Improvements - Hilliard Rome Road at Feder Road contract. The project was formally advertised on the Vendor Services web site from March 7, 2013, to March 28, 2013. The city received four responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on April 4, 2013.
Company Name City/State Majority/MBE/FBE/ASN /PHC
ADR & Associates, Ltd. Columbus, OH MAJ
Stantec Consulting Services Columbus, OH MAJ
TranSystems Corporation Columbus, OH MAJ
Woolpert Inc. Columbus, OH MAJ
TranSystems Corporation received the highest score by the evaluation committee and will be awarded the Intersection Improvements - Hilliard Rome Road at Feder Road contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against TranSystems Corporation
2. CONTRACT COMPLIANCE
TranSystems Corporation contract compliance number is 430839725 and expires 9/16/13.
3. FISCAL IMPACT
Funding for this project is available within the Street and Highway Improvement Fund, No. 766. A transfer of cash and budget authority from the unallocated balance is necessary for this project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2012 Capital Improvement Budget; to authorize the City Auditor to transfer of cash and appropriation within the Street and Highway Improvement Fund; to authorize the Director of Public Service to enter into contract with TranSystems Corporation for engineering, design, technical, and surveying services in connection with the Intersection Improvements - Hilliard Rome Road at Feder Road contract; to authorize the expenditure of up to $250,000.00 from the Street and Highway Improvement Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements to the Intersection Improvements - Hilliard Rome Road at Feder Road; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with TranSystems Corporation for the provision of engineering and design services described above in the amount of up to $250,000.00; and
WHEREAS, it is necessary to amend the 2013 Capital Improvement Budget to establish authority within the correct project detail number; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
766 / 766999-100000 / Unallocated Balance (Street & Highway Imp Carryover) / $836,841.00 / $11,250.00 / $848,091.00 (increase in budget authority for additional revenue)
766 / 766999-100000 / Unallocated Balance (Street & Highway Imp Carryover) / $848,091.00 / ($250,000.00) / $598,091.00
766 / 530086-100027 / Intersection Improvements - Hilliard Rome Road at Feder Road (Street & Highway Imp Carryover) / $0.00 / $250,000.00 / $250,000.00
SECTION 2. The sum of $250,000.00 be and is hereby appropriated from the unappropriated balance of the Streets and Highways Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2013 as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $250,000.00
SECTION 3. That the transfer of cash and appropriation within the Street and Highway Improvement Fund be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $250,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530086-100027 / Intersection Improvements - Hilliard Rome Road at Feder Road / 06-6600 / 768627 / $250,000.00
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with TranSystems Corporation for the Intersection Improvements - Hilliard Rome Road at Feder Road contract for engineering and design services in an amount of up to $250,000.00.
SECTION 5. That for the purpose of paying the cost of this contract the sum of up to $250,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Street and Highway Improvement Fund as follows:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530086-100027 / Intersection Improvements - Hilliard Rome Road at Feder Road / 06-6682 / 768627 / $250,000.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.