Explanation
BACKGROUND: To change the company name and Federal Identification number for contract number FL004335 for the purchase of Preformed Heat-fused Thermoplastic Pavement Marking Material for the Department of Public Service by the Department of Finance and Management. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus with Ennis Paint, Inc., dba Ennis Traffic Safety Solutions; FID 752657523 to Flint Trading, Inc.; FID 561736552.
1. Amount of additional funds: No additional funds are necessary to modify the option contract.
2. Reason additional needs were not foreseen: The current supplier's line of business was acquired by another company.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No additional is required to modify the option contract. Each agency must set aside their own funding for their estimated expenditures.
In order to maintain uninterrupted services to City agencies using this Universal Term Contract, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify past, present and future purchase orders with Ennis Paint Inc. dba Ennis Traffic Safety Solutions; and to declare an emergency.
Body
WHEREAS, the Finance and Management Department/Purchasing Office established the contract with Ennis Paint, Inc. dba Ennis Traffic Safety Solutions for the option to purchase Preformed Heat-fused Thermoplastic Pavement Marking Materials.; and
WHEREAS, Ennis Paint, Inc. dba Ennis Traffic Safety Solutions' preformed thermoplastic pavement markings business was acquired by Flint Trading, Inc. and in addition to notifying the City of the acquisition, Flint Trading Inc. has agreed to honor the past, present and future purchase orders established from contract number FL004335, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management/Purchasing Office in that it is immediately necessary to modify contract number FL004335, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify contract FL004335 and all past, present and future purchase orders pursuant to that contract to reflect the change of the company name and FID number from Ennis Paint, Inc. FID #752657523 to Flint Trading, Inc., FID #561736552.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.