Explanation
BACKGROUND: For the option to purchase Vaccines for the Health Department, the largest user. The term of the proposed option contract to purchase vaccines will be three years with an option to renew for one additonal year if mutually agreed. The contract expiration date is March 31, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA00363). Twenty-three (MAJ:21;MBE:1;FBE:1) bids were solicited; six (MAJ:6) bids were received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:
Company Status CC Number Estimated Expenditure
Capital Wholesale Drug Co. MAJ 31-4377882 $115,082.60
SBH Medical, LTD. MAJ 31-1763230 $7,647.50
Total Annual Estimated Expenditure: $122,730.10
These companies are not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. The Health Department or other City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into two contracts for an option to purchase vaccines with Capital Wholesale Drug Co. and SBH Medical, LTD., to authorize the expenditure of two dollars to establish contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited, and then opened formal bids on December 9, 2004 and selected the lowest responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to provide vaccines in a timely manner this ordinance is being submitted as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to enter into two contracts for an option to vaccines, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into two contracts for an option to purchase vaccines in accordance with Solicitation No. SA001363 as follows:
Capital Wholesale Drug Co. - Items: 6, 7, 8, 10 and 11, Amount: $1.00
SBH Medical LTD. - Items: 1 and 9, Amount: $1.00
No responsive bids were received on item #s 2, 3, 4, and 5, therefore, no award will be made on those items. Those items will be rebid immediately.
SECTION 2. That the expenditure of $2.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.