Explanation
Background: The Transportation Division is in need of constructing a pole barn for truck protection and a prefabricated office/locker room at its Roberts Road outpost. A similar pole barn needs to be constructed at the division's Lockbourne Road outpost (south outpost). Structures to store street sweeping debris and wash street sweepers are needed at the Central Outpost at 650 Nationwide Boulevard. Finally, the division facility at 1800 East Seventeenth Avenue needs its parking lot expanded and prefabricated office space installed.
This legislation authorizes the Public Service Director to enter into a contract with Solar Lee Testing Labs, LLC, in the amount of $18,753.50 for professional geotechnical engineering services at these locations. The work is necessary to satisfy building code requirements as they pertain to the structural integrity of storage barns and prefabricated structures at the three outpost locations. Soil analysis is required for the proposed construction of structures at the Central Outpost that will support the downtown street sweeping operation. The structures are required to satisfy Ohio Environmental Protection Agency (OEPA) storm water runoff requirements. This contract is needed to assure timely completion of the design and because the Transportation Division does not maintain adequate staff or possess all of the various disciplines necessary to complete such design work in house. Existing consultant contracts lack either the necessary scope or the fiscal resources to perform the needed work without compromising the original intent of those contracts.
The selection process for this contract was done in accordance with provisions of Chapter 329.11 of Columbus City Codes 1959. One majority firm, Solar Lee Testing Labs, LLC, was requested to submit a proposal.
The evaluation committee determined that Solar Lee Testing Labs, LLC, contract compliance number 27-0093755 (expires September 27, 2007) submitted an acceptable proposal at a competitive price for this work.
Fiscal Impact: Funds in the amount of $18,753.50 are available in the Transportation Division's 2004 Capital Improvements Budget in the 1995, 1999 Voted Streets and Highways Fund in the Urban Infrastructure project. This ordinance transfers monies to the facilities project as necessary.
Emergency action is requested so that this project can proceed in a timely manner to keep commitments made to the local community.
Title
To authorize the transfer of $18,753.50 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Public Service Director to enter into a contract with Solar Lee Testing Labs, LLC, for professional geotechnical engineering services for the Roberts Road, Central and Marion Road Outposts Improvements project for the Transportation Division; to authorize the expenditure of $18,753.50 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($18,753.50)
Body
WHEREAS, there is a need to provide professional geotechnical engineering services for the Roberts Road, Marion Road and Central Outpost Improvements project and:
WHEREAS, the Public Service Director has identified the need to enter into a contract for the preparation of preliminary engineering for the Roberts Road, Marion Road and Central Outpost Improvements project and;
WHEREAS, a satisfactory proposal has been submitted by Solar Lee Testing Labs, LLC; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should proceed immediately to keep commitments made to the local community, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $18,753.50 between projects within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, be and hereby is authorized as follows:
TRANSFER FROM:
Project Number / Project / Object Level 01/03 Codes / OCA Code
440005 / Urban Infrastructure / 06/6600 / 644385
Total Transfer From: $18,753.50
TRANSFER TO:
Project Number / Project / Object Level 01/03 Codes / OCA Code
590130 / Facilities / 06/6681/ 644385
Total Transfer To: $18,753.50
SECTION 2. That the Public Service Director be and hereby is authorized to enter into a contract with Solar Lee Testing Labs, LLC, in an amount not to exceed $18,753.50 for professional geotechnical engineering services for the Roberts Road, Central and Marion Road Outpost Improvements project for the Transportation Division.
SECTION 3. That for the purpose of paying the cost thereof, the sum of $18,753.50 or so much thereof as may be necessary be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6681, OCA Code 644385 and Project 590130.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.