Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with White Oak Environmental & Safety for the purchase of Blackline Gas Detectors and Accessories for the Division of Sewerage and Drainage. The Blackline Gas Detectors will be used at the Southerly Wastewater Treatment Plant to detect combustible, flammable and toxic gases.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ025002). One hundred (100) vendors (6 EBE, 1 EBE/VBE, 2 WBE, 91 MAJ) were solicited and four (4) majority bids were received and opened on June 22, 2023.
After a review of the bids, the Division of Sewerage and Drainage recommends the award be made for all items to White Oak Environmental & Safety as the overall lowest, responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: White Oak Environmental & Safety, vendor #032967, pending
FISCAL IMPACT: $93,389.00 has been budgeted for this purchase.
$0.00 was expended in 2022
$0.00 was expended in 2021.
Title
To authorize the Director of the Department of Finance and Management to enter into a contract with White Oak Environmental & Safety for the purchase of a Blackline Gas Detectors and Accessories for the Division of Sewerage and Drainage; and to authorize the expenditure of $93,389.00 from the Division of Sewer Operating Fund; ($93,389.00)
Body
WHEREAS, the Purchasing Office opened formal bids on June 22, 2023 for the purchase of Blackline Gas Detectors and Accessories for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the overall lowest responsive, responsible and best bidder White Oak Environmental & Safety for all items; and
WHEREAS, the Southerly Wastewater Treatment Plant will use the Blackline Gas Detectors to detect combustible, flammable and toxic gases; and
WHEREAS, this ordinance authorizes the expenditure of $93,389.00, or so much thereof as may be needed, for the purchase of mobile vehicle column lifts; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with White Oak Environmental & Safety in accordance with the terms, conditions and specifications of Solicitation Number RFQ025002 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to enter into a contract with White Oak Environmental & Safety for the purchase of Blackline Gas Detectors and Accessories in accordance with RFQ025002 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $93,389.00, or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating Fund); in Object Class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.