Explanation
Background: This legislation authorizes the Public Service Director to enter into a contract with Decker Construction Company in the amount of $386,998.23 for the Hollenback Drive Improvement project and to pay construction inspection costs up to $57,952.00 for the Transportation Division. This improvement details construction for Hollenback Drive that is the principal lead-in roadway to the Park of Roses and to the Clintonville Public Library (see the attached map). The limits of the work are from a point 185 feet west of Milton Avenue to North High Street. The work for which proposals were invited consists of concrete sidewalks, curb and gutter, straight curb, under drain, asphalt concrete and other associated work. This project was originally one of a set of three locations requested by the Sewerage and Drainage Division to address severe ponding at each site but was subsequently broken out for separate bidding and construction. The Notice to Proceed is estimated to be effective on or about October 31, 2004, with project completion not later than June 1, 2005. This project was advertised on/at the City's formal bid listing web page, Dodge Reports and Builders' Exchange. Twelve bidders/suppliers were solicited (nine majority, three minority) and four bids were received (three majority, one minority) and tabulated on September 16, 2004 as follows:
Bidder / Bid Amount / Status
Decker Construction Company / $386,998.23 / Majority
McDaniel's Construction Company, Incorporated / $425,163.18 / Minority
Columbus Asphalt Paving, Incorporated / $435,715.61 / Majority
Complete General Construction Company / $462,722.14 / Majority
Evaluation of the quality contractor criteria confirms the low bidder's acceptability and therefore award of the contract is recommended to Decker Construction Company, contract compliance number 31-0983557 (expires 7/07/2006) as the lowest, best, most responsive and most responsible bidder.
Fiscal Impact: The Transportation Division budgeted $2.1 million in the 2004 Capital Improvement Budget for Roadway Improvements. The Division budgeted $400,000 for the Roadway Improvements for Hollenback Drive. This ordinance authorizes an expenditure of $444,950.23. The difference needed for the Hollenback Drive Improvement will come from surpluses in other Roadway Improvement projects. After certification of the funds for this ordinance, $1 million remains for other budgeted Roadway Improvement projects.
Emergency action is requested so that the improvement may be completed during the 2004-2005 construction season.
Title
To authorize the Public Service Director to enter into a contract with the Decker Construction Company for construction of the Hollenback Drive Improvement project for the Transportation Division; to authorize the expenditure of $444,950.23 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($444,950.23)
Body
WHEREAS, bids were received and tabulated on September 16, 2004, for the Hollenback Drive Improvement project; and
WHEREAS, a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that the contract should be awarded immediately so that the work may proceed without delay to allow for completion during this construction season, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into a contract with the Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio 43219 for construction of the Hollenback Drive Improvement project in the amount of $386,998.23 for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved, and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $57,952.00.
SECTION 2. That for the purpose of paying the cost of the contract and inspection, the sum of $444,950.23, or so much thereof as may be needed, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 644385 and Project 530161.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.