Explanation
BACKGROUND: The Department of Public Safety, Divisions of Police and Fire, need to replace forty (40) vehicles; fourteen (14) station trucks, fifteen (15) support services vehicles, and one (1) arson/bomb unit for the Fire Division and ten (10) automobiles for the Police Division. All the vehicles are replacements for vehicles with excessive mileage and high maintenance costs. This legislation authorizes the Finance Director to issue purchase orders for the purchase of fourteen (14) Chevrolet Colorado compact trucks, twelve (12) Ford Taurus, and four (4) Chevrolet Express ¾ ton cargo vans for the Fire Division. In addition, this legislation also will authorize the purchase of ten (10) Chevrolet Impalas for the Police Division.
BID INFORMATION: All vehicles will be purchased in accordance Universal Term Contracts (UTC's) as established by the Purchasing office via Solicitation SA001331GRW, Contract # FL002413 for the Chevrolet Colorado compact trucks from Byers Chevrolet, SA001332GRW, Contract # FL002407 for the Ford Taurus from 32 Ford, and SA001331GRW, Contract # FL002413 for Chevrolet Express ¾ ton cargo vans from Byers Chevrolet for the Fire Division and the Chevrolet Impala's will be purchased in accordance with Solicitation SA001332GRW, Contract # FL002408 from Byers Chevrolet for the Police Division. All the above contracts expire 8/31/2005.
CONTRACT COMPLIANCE: Contract Compliance for Byers Chevrolet is 314139860, majority, Contract Compliance for 32 Ford is 311285506, minority.
Emergency action is necessary so that the purchase orders for these vehicles can be issued as soon as possible in order to meet the manufacturer's order cutoff deadlines.
FISCAL IMPACT: The Fleet Management Division budgeted $3 million in the 2005 General Fund vehicle allocation. This ordinance authorizes an expenditure of $520,776.00. The Fleet Management Division spent $1.5 million for vehicles from the 2004 General Fund vehicle allocation and $1.1 million from the same fund in 2003 for vehicles.
Title
To authorize the Finance Director to establish multiple purchase orders to purchase vehicles for the Department of Public Safety, Divisions of Police and Fire, per the terms and conditions of citywide Universal Term Contracts, to authorize the expenditure of $520,776.00 from the General Fund, and to declare an emergency. ($520,776.00)
Body
WHEREAS, the Police and Fire Divisions need to replace vehicles that are high mileage and high maintenance, and
WHEREAS, the Fleet Management Division has General Fund monies budgeted for vehicle replacements, and
WHEREAS, bids were taken for these vehicles via SA001331GRW / FL002413, SA001332GRW / FL002407 and SA001332 / FL002408 for the purchase of these vehicles; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance Director to issue purchase orders for the purchase vehicles for the Divisions of Police and Fire, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance be and is hereby authorized and directed to issue purchase orders to Byers Chevrolet and 32 Ford for the Police and Fire Divisions via the Fleet Management Division in accordance with Solicitations SA001331GRW and SA001332GRW.
Section 2. That the expenditure of $520,776.00, or so much thereof as may be necessary, be and is hereby authorized from funds available within the Fleet Management Division General Fund vehicle allocation; Department No. 59-05; Fund 010; OCA Code 591201; OL3 Code 6650.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.