Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify the agreement with Camp Dresser and McKee, Inc., for the design professional (DP) engineering services for the Wastewater Treatment Facilities Instrumentation and Control System Upgrade Project of the Division of Sewerage and Drainage. The work in that project has provided a comprehensive Plant-Wide Process Control System (PWPCS) at each wastewater treatment plant, enabling an enhanced ability to control plant operational processes. The actual implementation of the PWPCS systems was greatly complicated by the complexity of the ongoing construction programs at both plants and the necessity for re-use of existing primary instruments and sensing equipment during the period of design and construction and the bankruptcy of the initial contractor. The construction contract has now been completed. The PWPCS systems still have commissioning problems in many areas which inhibit the most effective utilization of the systems. In particular, alarms and malfunctions of some parts of the system persist (a great many of these have been eliminated during the system warranty period). In order to remedy such matters, to generally stabilize the operation of the systems, and to enhance the ability of the Division's maintenance staff to provide routine service to the system, it is now deemed appropriate to continue the DP's services under "Phase IV - Services During Construction and Commissioning" of the existing contract to assist in dealing with these commissioning problems, and to provide further training to City maintenance staff. Funding for these additional efforts by the DP is provided via this Modification. This contract was always planned to be funded incrementally, and this modification is expected to provide for approximately six months of the additional efforts described above.
Amount of additional funds to be expended: $350,000.00
Original Contract $ 700,000.00
Modification No. 1 $ 3,054,236.00
Modification No. 2 $ 2,245,248.00
Modification No. 3 $ 124,880.00
Modification No. 4 $ 4,883,156.00
Modification No. 5 $ 157,625.00
Modification No. 6 $ 100,730.00
Modification No. 7 $ 63,538.00
Modification No. 8 $ 565,711.00
Modification No. 9 $ 1,436,559.00
Proposed Modification No. 10 (current) $ 350,000.00
CURRENT PROPOSED TOTAL $13,681,683.00
B. Contract Compliance No.: 042473650(MAJ).
C. Emergency Designation: The Division of Sewerage and Drainage hereby requests this ordinance be an emergency measure, in order to assure that these important additional engineering services continue, with the goal of reducing the apparent commissioning problems which now prevent the full utilization of the systems.
2. FISCAL IMPACT:
The total amount of this Modification is $350,000.00. This amount was not previously planned for FY2007; however, this Ordinance provides for an amendment to the 2006 Capital Improvements Budget to provide these needed monies. Sufficient funding is available in the CIB.
3. PROJECT LOCATION:
This project involves both of the Division's major treatment facilities, which are located in the 17 and 26 planning areas.
Title
To authorize the Director of Public Utilities to modify the agreement with Camp Dresser and McKee, Inc., for Design Professional Services for the Wastewater Treatment Facilities Instrumentation and Control System Upgrade project; to authorize the transfer of $350,000.00 within the Voted Sanitary Bond Fund; for the Division of Sewerage and Drainage; to authorize the appropriation and expenditure of $350,000.00 from the Voted Sanitary Bond Fund; to amend the 2006 Capital Improvements Budget; and to declare an emergency ($350,000.00).
Body
WHEREAS, Contract No. CT17992 was authorized by Ordinance No. 250-97, as passed by Columbus City Council on February 10, 1997, for purposes of providing engineering services in connection with the Wastewater Treatment Facilities Instrumentation and Control System Upgrade project ; and
WHEREAS, the Division of Sewerage engineering personnel have determined that it is necessary to modify the professional services agreement with Camp Dresser and McKee, Inc., in order to provide additional services during startup and commissioning that are required for the Wastewater Treatment Facilities Instrumentation and Control System Upgrade: and
WHEREAS, it is immediately necessary to amend the 2006 Capital Improvements Budget to provide sufficient authority for increasing a capital project account; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to modify the agreement for professional engineering services for the Wastewater Treatment Facilities Instrumentation and Control System Upgrade, for the preservation of the public health, peace, property, and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized to transfer $350,000.00 within the Voted Sanitary Bond Fund, Fund 664, Division of Sewerage and Drainage, Division 60-05 Object Level One 06, Object Level Three 6678, as follows:
TRANSFER FROM:
Project/OCA Project Name (Amount)
650360/650360 WWTF Upgrade Engineering Co. (-$350,000.00)
TRANSFER TO:
Project/OCA Project Name (Amount)
650348/654348 WWTF Instrumentation & Controls Upgrade (+$350,000.00)
Section 2. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
Section 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 4. That the Director of Public Utilities be, and hereby is, authorized to modify contract CT17992 with Camp Dresser and McKee, Inc., 8800 Lyra Drive, Columbus OH 43240, for engineering services in connection with the Wastewater Treatment Facilities Instrumentation and Control Upgrade project, in accordance with the terms and conditions of the modification on file in the offices of the Division of Sewerage and Drainage.
Section 5. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 6. That for the purpose of paying the cost of the said modification, the following expenditure, or as much thereof as may be needed, be and the same hereby is authorized from the Voted Sanitary Bond Fund, Fund 664| Div.: 60-05 as follows: Project No. 650348| OCA Code 654348| Object Level Three 6678| Amount $350,000.00.
Section 7. That the 2006 Capital Improvements Budget Ordinance No. 1108-2006 is hereby modified as follows, to provide sufficient budget authority for the expenditure herein:
CURRENT:
650360 - WWTF Upgrade Engineering Co. - $850,000.00
650348 - WWTF Instrumentation & Controls Upgrade - $0.00
AMENDED TO:
650360 - WWTF Upgrade Engineering Co. - $500,000.00
650348 - WWTF Instrumentation & Controls Upgrade - $350,000.00
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.