Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Tyevco, Inc. for the renovation of the louvered wall, ninth floor, 120 Marconi Boulevard. The louver covers an entire wall on the west side of the building. Due to exposure of the elements and the prevailing winds (typically from the west), this louver has pulled away from its anchor points. This is a safety issue and needs to be repaired as soon as possible. The renovation will reattach and brace the louvered wall.
Formal proposals were solicited and six companies submitted bids on February 27, 2009 as follows:
(1 *FBE, 0 MBE):
Tyevco, Inc. $37,460.00
*Bomar Construction $38,169.00
Procon Professional $39,206.00
General Maintenance $41,793.00
Righter Company $49,400.00
Integrated Construction $65,000.00
Central Ohio Sheet Metal attempted to bid but did not include a performance bond. Mid Ohio Mechanical submitted its bid late. Therefore, both are non-responsive. The Office of Construction Management recommends the bid award be made to the most responsive, responsible, and best bidder, Tyevco, Inc.
This ordinance also appropriates money to the Safety Voted Bond Fund. It increases appropriation within the Safety Voted Bond Fund to reflect cash transferred from the Health General Obligations Fund by Ordinance 0806-2009, passed June 15, 2009. The cash was properly transferred but inadvertenly not appropriated by said ordinance.
EMERGENCY ACTION is requested so that the renovation can occur as quickly as possible to eliminate any potential safety hazards.
Tyevco, Inc. Contract Compliance Number 31-1626034 Expiration date January 14, 2010.
FISCAL IMPACT: This ordinance authorizes an expenditure of $37,460.00 from existing cash within the Safety Voted Bond Fund. It increases appropriation within the Safety Voted Bond Fund to reflect cash transferred from the Health General Obligations Fund by Ordinance 0806-2009, passed June 15, 2009.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Tyevco, Inc. for the renovation of the louvered wall, ninth floor, 120 Marconi Boulevard; to authorize the City Auditor to appropriate $718,442.45 within the Safety Voted Bond Fund; to authorize the expenditure of $37,460.00 from the Safety Voted Bond Fund; and to declare an emergency. ($37,460.00)
Body
WHEREAS, it is necessary to renovate the louvered wall, ninth floor, 120 Marconi Boulevard; and
WHEREAS, the Office of Construction Management advertised formals bids for the wall renovation; and
WHEREAS, the Office of Construction Management recommends Tyevco, Inc. as the most responsive and responsible and best bidder; and
WHEREAS, it is necessary to appropriate within the Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Tyevco, Inc., for the renovation of the louvered wall, ninth floor, 120 Marconi Boulevard so the wall renovation can occur as quickly as possible, eliminating any potential safety hazards, and thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Tyevco, Inc., for the renovation of the louvered wall, ninth floor, 120 Marconi Boulevard.
SECTION 2. That the amount of $718,442.45 is hereby appropriated to the Department of Public Safety as follows:
Dept/Div: 30-03|Fund: 701|Project Number 330021|Project Name - Police Facility Renovation|OCA Code 644476 |OL1:06 |OL3:6600 |Amount $359,221.23
Dept/Div: 30-04|Fund: 701|Project Number 340103|Project Name - Fire Facility Renovation|OCA Code 644559 |OL1:06 |OL3:6600 |Amount $359,221.22
SECTION 3. That the expenditure of $37,460.00 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $37,460.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.