Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order utilizing an Ohio State Term Schedule contract STS033-534605 with CDW Government, LLC for McAfee software maintenance and support. The STS033-534605 has an expiration date of 10/30/2023. This ordinance will provide for annual software maintenance and support on existing McAfee cybersecurity used to protect City email and workstations from viruses and other malicious applications for the period July 1, 2020 to June 30, 2021, at a cost of $155,734.50.
This ordinance also requests to waive the competitive bidding provisions/requirements of the Columbus City Codes Section 329 due to the fact that the City's UTC/PA vendor is no longer an authorized dealer/reseller of McAfee software maintenance. This was brought to the department's attention after legislation was already scheduled for passage on the City Council Agenda on 6/29/2020. Consequently, the ordinance was withdrawn and the coverage term period for this is 7/1/2020 to 6/30/2021 and is in need of a waiver to resolve this sudden unexpected situation due to aforementioned time constraints.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: CDW Government, LLC; CC#/FID#: 36-4230110; Expiration Date: 02/12/2022
DAX VENDOR NUMBER:
Vendor Name: CDW Government, LLC # 007352
FISCAL IMPACT
In 2018 and 2019, the department spent $165,757.74 and $178,238.97, respectively, for McAfee annual software maintenance and support. Funds for this year (2020) have been budgeted in the amount of $155,734.50 and are available within the Department of Technology, Information Services Division, Information Services Operating Fund for this purpose.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order utilizing an Ohio State Term Schedule contract STS033-534605 with CDW Government, LLC, for McAfee annual software maintenance and support; to waive the competitive bidding provisions of City Code; to authorize the expenditure of $155,734.50 from the Department of Technology, Information Services Division, Information Services Operating Fund, and to declare an emergency. ($155,734.50)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order utilizing an Ohio State Term Schedule contract STS033-534605 (Expiration Date: 10/30/2023) with CDW Government, LLC for McAfee software maintenance and support; and
WHEREAS, it is necessary to provide for annual software maintenance and support for McAfee technology security solutions used to protect City email and workstations from viruses and other malicious applications for the term period from July 1, 2020 to June 30, 2021, at a cost of $155,734.50; and
WHEREAS, it is in the City's best interest to waive the competitive bidding provisions/requirements of City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order utilizing an Ohio State Term Schedule (STS) contract with CDW Government, LLC for McAfee annual software maintenance and support and to avoid delays in necessary services, for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, is authorized to establish a purchase order utilizing an Ohio State Term Schedule contract STS033-534605 (Expiration Date: 10/30/2023) with CDW Government, LLC for McAfee annual software maintenance and support for term period from July 1, 2020 to June 30, 2021 for a total cost of $155,734.50.
SECTION 2: That the expenditure of $155,734.50 or so much thereof as may be necessary is hereby authorized to be expended from: (See attachment 1680-2020 EXP)
Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: 470201 | Section 4: IT04 | Amount: $155,734.50 | {Maintenance of software}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this Council finds it is in the City's best interest to waive the competitive bidding provisions of City Code Chapter 329 to enter into this contract.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.