Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to establish purchase orders with Capital Recovery System Inc. and Apelles, LLC for fees associated with collection services for the Department of Public Utilities in accordance with contracts established by the City Attorney's Office through Ordinance 0703-2015.
The City Attorney's Office is in the process of establishing contracts with Capital Recovery Systems Inc. and Apelles, LLC to provide collection services for various city agencies. The Department of Public Utilities utilizes the contracts for the collection of delinquent and small dollar amount accounts receivable, other debts, and judgments. Collections received from Capital Recovery Systems Inc. and Apelles, LLC are deposited in the appropriate enterprise fund.
This ordinance is being submitted as an emergency to ensure that there are no interruptions in the timely delivery of collection services.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Capital Recovery System Inc. (31-1570459) Expires 12/2/2015
Apelles, LLC (41-2104380) Expires 03/21/2016
FISCAL IMPACT: $66,000.00 is budgeted and needed for this purchase.
Expenditures for collection services in the Department of Public Utilities in 2014 was $61,397.50
Expenditures for collection services in the Department of Public Utilities in 2013 was $49,168.07
Title
To authorize the Director of Public Utilities to establish purchase orders with Capital Recovery Systems Inc. and Apelles LLC for collection services for the Department of Public Utilities divisions, to authorize the expenditure of $62,000.00 from Water Operating Fund, $2,000.00 from the Electricity Operating Fund, and $2,000.00 from the Sewer Operating Fund; and to declare an emergency. ($66,000.00)
Body
WHEREAS, the City Attorney's Office is in the process of establishing contracts with Capital Recovery Systems Inc. and Apelles LLC for collection services for various city agencies, and
WHEREAS, the Department of Public Utilities utilizes contracts for the collection of delinquent and small dollar amount accounts receivable, other debts, and judgments, and
WHEREAS, it has become necessary to establish purchase orders with Capital Recovery Systems, Inc. in the amount of $31,000.00 and Apelles LLC in the amount of $35,000.00, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to establish purchase orders with Capital Recovery Systems, Inc. and Apelles, LLC for the collection of delinquent and small dollar amount accounts receivable, other debts, and judgments for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to establish purchase orders with Capital Recovery System, Inc. and Apelles, LLC for collection services for the Department of Public Utilities.
SECTION 2. That the expenditure of $66,000.00 or so much thereof as may be needed, is hereby authorized from Object Level One 03, Object Level Three 3336, Fund Names and Numbers, Departments, OCA Codes and amounts listed below, to pay the cost thereof.
OCA
Vendor Code Fund Amount
Capital Recovery System Inc. 600700 550 $2,000.00
601849 600 $2,000.00
605006 650 $2,000.00
602318 600 $25,000.00
$31,000.00
Apelles, LLC 602318 600 $35,000.00
Grand Total $66,000.00
SECTION 3. That the said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.