Explanation
1. BACKGROUND
The Department of Public Service, Division of Traffic Management, utilizes kettle trucks in their operations for pavement markings. Traffic Management and Fleet have determined that a unit needs to be replaced because it is beyond its useful life. It was also determined that the new unit would be CNG powered.
The Purchasing Office opened formal bids on October 22, 2015 for the purchase of one (1) CNG powered kettle truck with support equipment; two bids were received. After review of the bids, the Department of Public Service recommends award to the following vendor as the lowest, responsive and responsible bidder:
Columbus Peterbilt (34-1285858): Line items #1 and #2.
The total cost will be $223,337.00
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Columbus Peterbilt is 34-1285858 and expires 03/20/2016.
3. FISCAL IMPACT
Funds for this expenditure are budgeted in the 2015 C.I.B within the Streets and Highways Bonds Fund, no. 704.
4. EMERGENCY DESIGNATION
Emergency action is requested to ensure equipment is received as soon as possible so that it can replace units that are beyond their useful life.
Title
To authorize the Director of Finance and Management to establish a purchase order with Columbus Peterbilt for the purchase of one (1) CNG powered kettle truck with support equipment; to authorize the expenditure of $223,337.00 from the Street and Highway Bond Fund; and to declare an emergency. ($223,337.00)
Body
WHEREAS, the Department of Public Service, Division of Traffic Management, is responsible for traffic maintenance throughout the City, and
WHEREAS, the Division is in need of equipment to carryout services to the citizens of Columbus, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this purchase has been approved by the Fleet Management Division, and
WHEREAS, funds are available in the Street and Highway Bond Fund for this expense, and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order with Columbus Peterbilt to ensure this equipment is received as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order for one (1) CNG powered kettle truck with support equipment in accordance with the specifications on file in the Purchasing Office:
Columbus Peterbilt
6240 Enterprise Pkwy.
Grove City, OH 43123
Total: $223,337.00
SECTION 2. That the sum of $223,337.00 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, number 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount.
704 / 530020-100000 / Street Equipment / 06-6651 / 591246 / $223,337.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.