Explanation
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Utilities (DPU) to enter into an agreement with CGI Technologies and Solutions, Inc. (CGI), for Pragma CAD software maintenance and support services and HERE licenses, for a one-year term, beginning on December 18, 2023 and ending December 17, 2024, at a cost of $67,290.00. The Pragma CAD system, which is the mobile dispatching system for the Department of Public Utilities, interfaces with the current work order system and helps DPU optimize service order assignments and capture field information for immediate use.
This ordinance also requests approval to enter into a sole source contract for services provided by CGI Technologies and Solutions, Inc. CGI Technologies and Solutions, Inc. are the sole provider of the Pragma CAD source code and the Banner interface. No other party is authorized to install, modify, maintain or support this proprietary code. As such, this ordinance is submitted in accordance with the Sole Source provisions of the City of Columbus Code, Chapter 329.
EMERGENCY
An emergency is needed to avoid any interruption of services to any city agency that relies on the service(s) that this vendor provides.
FISCAL IMPACT
Funds for software maintenance and support services are available and budgeted in the Information Services Operating Fund.
CONTRACT COMPLIANCE
CGI Technologies and Solutions, Inc.
EBO_CC-009176; Expires 10/12/2025
Vendor Account # 009176
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into a contract with CGI Technologies and Solutions, Inc. for Pragma CAD software maintenance and support services in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $67,290.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($67,290.00)
Body
WHEREAS, the Pragma CAD system is the mobile dispatching system for the Department of Public Utilities; and
WHEREAS, the Director of the Department of Technology desires to enter into an agreement with CGI Technologies and Solutions, Inc. for Pragma CAD software maintenance and support services on behalf of the Department of Public Utilities for a term of one year, beginning December 18, 2023 and ending December 17, 2024, at a cost of $67,290.00; and
WHEREAS, this ordinance is submitted in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Technology to enter into a sole source contract with CGI Technologies and Solutions, Inc. for DPU’s mobile dispatching system to avoid disruption and interruption of services to any city agency that relies on the service(s) that this vendor provides, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Technology, on behalf of the Department of Public Utilities, be and is hereby authorized to enter into an agreement with CGI Technologies and Solutions, Inc. for Pragma CAD software maintenance and support services as well as the HERE licenses, for a term of one year, beginning December 18, 2023 and ending on December 17, 2024 at a cost of $67,290.00 in accordance with the sole source provisions of the Columbus City Code, Chapter 329.
SECTION 2: That the expenditure of $67,290.00 or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment with this ordinance. (Please see attachment 2917-2023EXP).
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance is hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance is being submitted in accordance with the sole source provisions of the City of Columbus Code Chapter 329.
SECTION 6: That for reasons stated in the preamble hereto, which is hereby made a part of hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.