Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Thermal Image Cameras with All-American Fire Equipment, Inc. The Public Safety Department, Division of Fire is the sole user for thermal imagers. The thermal image cameras, truck mounted charges and associated hardware & software are used during firefighting and hazardous material operations. The term of the proposed option contract would be approximately two years, expiring May 31, 2020 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 22, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008179). Seventy-one (71) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
All-American Fire Equipment, Vendor Account ID # 005226 expires 2/23/2020, All Items, $1.00
Total Estimated Annual Expenditure: $162,000, The Public Safety Department, Division of Fire, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the funds are needed immediately to purchase this important equipment so as to allow these Thermal Image Cameras to be placed in service as soon as possible so fire fighting services can continue without interruption.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Thermal Image Cameras UTC with All-American Fire Equipment, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO000978; and to declare an emergency. ($1.00).
Body
WHEREAS, the Thermal Image Cameras UTC will provide for the purchase of thermal image cameras, truck mounted charges and associated hardware & software that will be used during firefighting and hazardous material operations; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 22, 2018 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Fire to authorize the Director of Finance and Management to immediately enter into a Universal Term Contract for the option to purchase this important equipment so as to allow these Thermal Image Cameras to be placed in service as soon as possible so fire fighting services can continue without interruption, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Thermal Image Cameras UTC in accordance with Request for Quotation RFQ008179 for a term of approximately two years, expiring May 31 2020 with the option to renew for one (1) additional year, as follows:
All-American Fire Equipment, Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.