Explanation
This legislation authorizes the Director of Recreation and Parks to enter into contract with Direct Instructional Support Systems Inc. dba SuperGames and will further authorize the expenditure of $63,425.00 to compensate the contractor for services rendered in conjunction with Cap City Nights festivals.
Background: The Director of Recreation and Parks seeks the authority to utilize the mobile game rental services of Direct Instructional Support Systems Inc. for attendees of Cap City Nights. The contract is for May 1, 2019 through September 30, 2019 subject to approval of contract by the Columbus City Council.
Fiscal Impact: Funding for this ordinance is made available from the Columbus Recreation and Parks Operating Fund, $63.425.00.
Emergency Justification: An emergency is being requested so that there is no delay in services provided by Direct Instructional Support Systems.
Bid Waiver Justification: A bid waiver is being requested due to Direct Instructional Support Systems Inc. being the only organization in central Ohio able to provide gaming services, zip lines and multiple inflatable structures needed for the department’s multiple festivals and at the capacity in which they’re needed.
Principal Parties:
Direct Instructional Support Systems Inc.
535 Lakeview Plaza Blvd. Ste. B
Worthington, OH 43085
614-846-8946 (Phone)
31-1209814
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Direct Instructional Support Systems Inc. for mobile game rental services; to waive the competitive bidding provisions of the Columbus City Code, Chapter 329; to authorize the expenditure of $63,425.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($63,425.00)
Body
WHEREAS, it is necessary for the Recreation and Parks Department to provide mobile game rental services to attendees of Cap City Nights festivals at various Columbus Recreation and Parks sites taking place throughout the summer; and
WHEREAS, it is necessary to authorize the expenditure of $63.425.00 within the Recreation and Parks operating fund 2285 for the purchase of mobile game rental services; and
WHEREAS, as requested by the Recreation and Parks Department, this Council has determined that it is in the City's best interest to waive the competitive bidding procedures of City Code Chapter 329 to allow the City of Columbus to enter into contract with Direct Instructional Support Systems Inc.; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that services may be provided during the upcoming summer season; NOW, THEREFORE
BE IT ORDAINED BY THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Direct Instructional Support Systems Inc. in the amount of $63.425.00 for the provision of mobile game rental services.
SECTION 2. That the expenditure of $63.425.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund 2285 per the account codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.