Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew an agreement with RER Enterprises Inc (dba Feeney Wireless LLC). The original contract (EL014863 and EL014867) was awarded to Feeney in 2013 (through Solicitation SA004993) by authority of ordinance 1806-2013, passed September 9, 2013. The original contract included two options to renew for additional one year terms. This ordinance will authorize the first renewal option (year 2 of a 3 year agreement) and provide for payment of the annual software maintenance and support agreement, with the coverage period from September 30, 2014 to September 29, 2015, at a cost of $40,000.00.
The City uses NetMotion software to enable mobile workers, including police officers and public utility field crews, to utilize computer applications over cellular communication networks. Without the NetMotion solution, these applications will not function when accessed over a cellular network, significantly diminishing the effectiveness and efficiency of City police officers and other mobile workers.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain compliance with the software manufacturer's terms of use.
FISCAL IMPACT:
Last year (2013) the Department of Technology expended $124,443.00 (via Ord. 1806-2013) with RER Enterprises Inc (dba Feeney Wireless LLC) in support of the NetMotion mobility solution. The 2014 cost for the annual software maintenance and support services in support of the NetMotion mobility solution is $40,000.00. The funds associated with this agreement have been budgeted and are available within the Department of Technology, Internal Services Fund (CPD and DPU) direct charge budget in the amount of $40,000.00. Including this renewal, the aggregate contract total amount is $164,443.00.
CONTRACT COMPLIANCE:
RER Enterprises, Inc. dba Feeney Wireless, LLC CC# : 931302898 Expiration: 6/11/2015
Title
To authorize the Director of the Department of Technology to renew an agreement with RER Enterprises Inc (dba Feeney Wireless LLC) for annual software maintenance and support services in support of the NetMotion mobility solution; to authorize the expenditure of $40,000.00 from the Department of Technology, Internal Services Fund; and to declare an emergency. ($40,000.00)
Body
WHEREAS, the City of Columbus determined that NetMotion software is necessary to enable mobile workers, including police officers and public utility field crews, to utilize computer applications over cellular communication networks. Without the NetMotion solution, these applications will not function when accessed over a cellular network, significantly diminishing the effectiveness and efficiency of City police officers and other mobile workers; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology to renew an agreement with RER Enterprises Inc (dba Feeney Wireless LLC) for annual software maintenance and support services in support of the NetMotion mobility solution; and
WHEREAS, the original contact (EL014863 and EL014867) was awarded to RER Enterprises Inc (dba Feeney Wireless LLC) in 2013 (through Solicitation SA004993) by authority of ordinance 1806-2013, passed September 9, 2013. The original contract included two options to renew for additional one year terms; and
WHEREAS, this ordinance will authorize the first renewal option (year 2 of a 3 year agreement) and provide for payment of the annual software maintenance and support agreement, with the coverage period from September 30, 2014 to September 29, 2015, at a cost of $40,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary to authorize the Director of the Department of Technology to renew an agreement with RER Enterprises, Inc., dba Feeney Wireless LLC for annual software maintenance and support services in support of the NetMotion mobility solution, for the immediate preservation of the public health, peace, property and safety.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and hereby is authorized to renew an agreement with RER Enterprises, Inc., dba Feeney Wireless LLC for annual software maintenance and support services in support of the NetMotion mobility solution, in the amount of $40,000.00. This ordinance will authorize the first renewal option (year 2 of a 3 year agreement) and provide for payment of the annual software maintenance and support agreement, with the coverage term period from September 30, 2014 to September 29, 2015, at a cost of $40,000.00.
SECTION 2: That the expenditure of $40,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div. 47-01| Fund 514| Sub-fund: 001| |OCA Code: 300347| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $20,000.00| {DoT/Police}
Dept./Div. 47-01| Fund 514| Sub-fund: 550| |OCA Code: 514550| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $1,220.00| {DPU-Electricity}
Dept./Div. 47-01| Fund 514| Sub-fund: 600| |OCA Code: 514600| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $7,760.00| {DPU-Water}
Dept./Div. 47-01| Fund 514| Sub-fund: 650| |OCA Code: 514650| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $8,700.00| {DPU-Sewage & drains}
Dept./Div. 47-01| Fund 514| Sub-fund: 675| |OCA Code: 514675| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $2,320.00| {DPU-Stormwater}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.