Title
To authorize and direct the Finance and Management Director to issue purchase orders to Fire Force Inc., Witmer Public Safety Group Inc., Warren Fire Equipment, and Finley Fire Equipment Co. Inc. for fire hose and related equipment for the Fire Division; to authorize the expenditure of $292,228.80 from the General Government Grant Fund and $80,557.20 from the Build America Bonds Fund; and to declare an emergency. ($372,786.00)
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue purchase orders to Fire Force Inc., Witmer Public Safety Group Inc., Warren Fire Equipment, and Finley Fire Equipment Co. Inc. for fire hose and related equipment.
The Division of Fire was awarded an Assistance to Firefighters Grant from FEMA in August of 2010. The Division of Fire has been approved to purchase firefighting foam systems, nozzles, and foam via this grant award; these purchases will allow the Fire Division to standardize hose across all 34 engine companies and replace outdated hoses with new technology. This grant requires an 80/20 percent split between the grant funding and the capital match funding sources as detailed in Ordinance 0709-2011.
Bid Information: Bid solicitation SA003943 was opened on May 19, 2011 for fire fighting hose and related equipment. Five (5) vendors, W. S. Darley and Co., a Majority company, Fire Force Inc, a Majority company, Witmer Public Safety Group Inc.,a Majority company, Warren Fire Equipment, a Female Business company, and Finley Fire Equipment Co. Inc., a Majority company, submitted bids for this solicitation. The Division of Fire and the Purchasing office recommends the bid award for the following items as the lowest, most responsive bids for this solicitation as follows:
Fire Force Inc. Item #5
Witmer Public Safety Group Inc. Item #12
Warren Fire Equipment Item #2
Finley Fire Equipment Co. Inc. Items #1, #3, #4, #6 thru #11
Contract Compliance: Fire Force Inc. 251463108 7/08/13; Witmer Public Safety Group Inc. FID 232383776 9/16/12; Warren Fire Equipment FID 341046787 3/9/12; Finley Fire Equipment Co. Inc. FID 310816583 2/3/13
Emergency Designation: Emergency action is requested as funds are needed immediately to ensure prompt acquisition of the aforementioned equipment in accordance with the grant expiration deadline.
FISCAL IMPACT: This ordinance authorizes an expenditure of $372,786.00 in capital and grant funds for the purchase of fire fighting hose and related equipment. Funds are available within the Division of Fire's General Government Grant Fund Budget (FEMA Assistance to Firefighters), and the Build America Bonds Fund for this purchase.
Body
WHEREAS, there is a need to purchase fire fighting hose and related equipment from the General Government Grant Fund (FEMA Assistance to Firefighters) and Build America Bonds Fund; and
WHEREAS, bid solicitation SA003943 was utilized to acquire this hose and related equipment from the aforementioned vendors; and
WHEREAS, these items are being purchased on an 80/20 percent split between Grant Funds and the City's Capital Improvement Funds
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is necessary to purchase firefighting hose and equipment for use in fighting fires and responding to everyday emergencies, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue purchase orders to Fire Force Inc., Witmer Public Safety Group Inc., Warren Fire Equipment, and Finley Fire Equipment Co. Inc. for the purchase of firefighting hose and related equipment for the Fire Division in accordance with the terms and conditions of the aforementioned bid solicitation as follows:
Fire Force Inc. ~ $3,888.00
Witmer Public Safety Group Inc. ~ $3,570.00
Warren Fire Equipment ~ $8,736.00
Finley Fire Equipment Co. Inc. ~ $356,592.00
SECTION 2. That the expenditure of $372,786.00, or so much thereof as may be necessary, be and is hereby authorized as follows to pay the cost thereof:
* $292,228.80 ~ General Government Grant Fund 220 - 2011 FEMA Assistance to Firefighters, Department of Public Safety, Division of Fire 30-04, Grant # 341101, OCA 341101, OL3 Code 6641
* $80,557.20 ~ Build America Bond Fund, Fund 746, Division of Fire No. 30-04, Object Level One 06, Object Level Three 6641, OCA 711015, Project #340101-100005 Fire Apparatus Replacement-Grant Match.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.