Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to modify and extend the professional services contract with Intergraph Corporation (now doing business as Octave) for the 9.4 upgrade to the City's CAD System for the extension of the contract term end date of November 1, 2026 to November 1, 2027. The initial contract in July 2025 was for an 18-month period and was authorized by Ordinance 0598-2025.
The requested extension of this is necessary to support the continued execution of the CAD 9.4 Application Update project. A key project requirement is certification of the CAD 9.4 application for compatibility with the Windows Server operating system version mandated by the Department of Technology in accordance with its technology security standards.
To ensure uninterrupted contractual support through project completion, we respectfully request that the Purchase Order expiration date be extended by a minimum of one (1) year beyond its current expiration date.
In accordance with C.C 329.09(a):
1. Additional Funds: No additional funds are needed for this modification.
2. Unforeseen Needs: Octave, the vendor for the CAD 9.4 application, has advised that certification of the application for the required Windows Server operating system is anticipated in December 2026. As a result of this certification timeline, project completion has been extended and is now projected for the third quarter of 2027.
3. Procurement Justification: Intergraph Corporation is the only known company that can provide maintenance, support and licensing for Fire’s Alerting System; therefore, this contract modification is being executed in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
4. Price Determination: There was no process in determining pricing for the services. Intergraph Corporation agreed to honor the original price of $385,732.37 authorized by Ordinance No. 0598-2025 and passed by City Council on May 1, 2025.
Contract Compliance: Contract Compliance Number # 63-0573222 Vendor # 009804 - Expiration 4/14/2028
Emergency Designation: An emergency ordinance is requested to ensure the continued operation and maintenance of the CAD System, which is critical to the operations of the Department of Public Safety.
FISCAL IMPACT: There is no additional funding necessary for this ordinance.
Title
To authorize the Director of the Department of Public Safety, on behalf of the Division of Support Services, to modify and extend the professional services contract with Intergraph Corporation (now doing business as Octave) for the 9.4 upgrade to the City's CAD System for the extension of the contract term end date of November 1, 2026 to November 1, 2027; and to declare an emergency. ($0.00)
Body
WHEREAS, the Department of Public Safety, Division of Support Services, has a need to modify and extend the current contract with Intergraph Corporation for the 9.4 upgrade to the City's CAD system to continue maintenance and support of the CAD system; and,
WHEREAS, due to the timing of implementation of the intended upgrade, it has been determined that it is in the City's best interest to move forward with modifying and extending the current contract with Intergraph Corporation for the 9.4 upgrade to assure long-term CAD system compatibility and performance; and,
WHEREAS, Intergraph Corporation is the only known company that can provide this upgrade for the CAD system; and,
WHEREAS, this contract is being entered into under the Sole Source Procurement Provision of Chapter 329 of the Columbus City Codes; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director to modify and extend the current contract with Intergraph Corporation to upgrade the CAD system to ensure the continued operation and maintenance of the CAD system, which is critical to the operations of the Department of Public safety, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Safety be and is hereby authorized to modify and extend the current contract with Intergraph Corporation for CAD system 9.4 upgrade from the original November 1, 2026 end date to November 1, 2027 contract term end date.
SECTION 2. That this modification is in accordance with the relevant provisions of City Code, Chapter 329, relating to contract modifications and renewals.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.