Explanation
BACKGROUND: The Division of Police Crime Lab's Gas Chromatographs / Mass Spectrometers (GCMS) instruments aid in the identification and analysis of controlled substances (drugs). This equipment is used to process and present evidence for criminal prosecutions, which requires our strict adherence to rules of evidence and established, mandatory timeliness. Consequently, the Division of Police has a need to modify and renew a contract (ED036647) for maintenance and repair services with Agilent Technologies, Inc. in order to: 1) ensure timely repair of broken equipment, 2) prevent the potential backlog of casework that could negatively impact the outcome of court cases, and 3) adequately protect the City's investment.
BID INFORMATION: The Division of Police is requesting to issue this contract in accordance with provisions of sole source procurement based on: 1) the inherent risk that services provided by a third party may invalidate instrument warranties and original instrument purchase terms, and 2) that Agilent is the sole source for factory recommended replacement parts.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE NO: 770518772, expires 7/18/2010
EMERGENCY DESIGNATION: Emergency legislation is requested for this ordinance so that maintenance and repair services may be renewed for the three existing Agilent Gas Chromatograph/Mass Spectrometer instruments as soon as possible.
FISCAL IMPACT: This ordinance authorizes an expenditure of $21,048.00 from the Division of Police's 2010 General Fund operating budget with Agilent Technologies for the renewal of a maintenance and repair contract for Crime Lab equipment. The Division of Police spent $21,313.20 in 2009 and $19,991.04 in 2008 for these services.
Title
To authorize and direct the Director of Public Safety to modify and extend a maintenance and repair services agreement with Agilent Technologies, Inc., in accordance with the provisions of sole source procurement; to authorize the expenditure of $21,048.00 from the General Fund; and to declare an emergency. ($21,048.00)
Body
WHEREAS, the Division of Police needs to modify and extend a maintenance and repair services agreement with Agilent Technologies, Inc.; and
WHEREAS, Agilent Technologies, Inc. is a sole source provider of these maintenance and repair services; and
WHEREAS, funds budgeted in the Division's General Fund Budget will be used for a maintenance and repair services agreement for the Police Crime Lab Gas Chromatograph/Mass Spectrometer Instruments; and
WHEREAS, it is in the best interest of the City to modify and extend said agreement in accordance with provisions of Section 329.07 (e) (Sole Source) of the Columbus City Code, 1959; and
WHEREAS, an emergency exists in the usual daily operation in the Division of Police, Department of Public Safety, in that it is immediately necessary that maintenance and repair services renew for the three existing Agilent Gas Chromatograph/Mass Spectrometer instruments as soon as possible for the preservation of the public health, peace, property safety, welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to modify and extend a maintenance and repair services agreement with Agilent Technologies, Inc.
SECTION 2. That the expenditure of $21,048.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 010 | OBJ LEVEL (1) 03 | OBJECT LEVEL (3) 3372 | OCA # 300616 |
SECTION 3. That said contract shall be awarded in accordance with provisions of Sections 329.07 (e) (Sole Source) of the Columbus City Code, 1959.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.