Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew two (2) existing Universal Term Contracts (UTC’s) for the option to obtain Structural Firefighting Boots with Phoenix Safety Outfitters LLC, and The Fire House. These contracts provides structural firefighting boots for the Division of Fire.
The contracts, PO039927 and PO039989 were established in accordance with Request for Quotation RFQ002869 and authorized under Ordinance Number 2740-2016 and will expire September 30, 2019. In accordance with the bid specifications, the City and Phoenix Safety Outfitters LLC, and The Fire House can renew the contracts for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contracts expiration date will be September 30, 2020.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods/services provided.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Public Safety, Division of Fire must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew two (2) Universal Term Contracts for the option to purchase Structural Firefighting Boots with Phoenix Safety Outfitters LLC and The Fire House, and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into two (2) Universal Term Contracts for Structural Firefighting Boots for use by the Division of Fire; and
WHEREAS, these contracts were entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ002869 with Phoenix Safety Outfitters and The Fire House deemed the lowest, most responsive, responsible and best bidders, and
WHEREAS, in accordance with the bid specifications, the City and Phoenix Safety Outfitters LLC, and The Fire House can renew the contracts for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire in that it is necessary to authorize the Finance and Management Director to immediately renew two (2) Universal Term Contracts with Phoenix Safety Outfitters and The Fire House for the option to obtain Structural Fire Fighting Boots to ensure the uninterrupted availability of necessary equipment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew Universal Term Contracts with Phoenix Safety Outfitters LLC, PO039927, and The Fire House, PO039989 for a period of one year, from September 30, 2019 to and including September 30, 2020.
SECTION 2. That these extensions are in accordance with Section 329.09 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.