Explanation
BACKGROUND: To modify and extend existing city-wide UTC contracts for the option to purchase Computer Staff Augmentation Services to and including September 30, 2009. Extensions of these contracts are necessary to complete DOT projects for Workstation Rollout, Conversion of Shell files to Crystal Reports, WASIMS, and Sewer Web Rewrite (all Department of Public Utilities). Formal bids were opened by the Purchasing Office on October 27, 2005. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA001776). Six contracts were established in accordance with bids received. The following three contracts will be extended through September 30, 2009.
FL003132, TEKsystems, CC# 52-2010575 Expires 5/15/2009 (MAJ)
FL003113, Sophisticated Systems, Inc. CC# 31-1303163 Expires 11/18/2010 (MBE)
FL003114, UNICON International, Inc. CC# 31-1306860 Expires 6/16/2009 (FBE)
1. Amount of additional funds: The estimated expenditure for these contracts is $440,000.00 ($ 306,477.00 of which is currently encumbered). The Departments of Technology and Public Utilities will obtain separate approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: There are currently twelve staff members working under the terms of this contract. It is in the City's best interest to retain those current staff members through the completion of their current projects.
3. Reason other procurement processes not used: New specifications are near completion and a new contract is anticipated to be completed prior to September 30, 2009.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
None of the companies listed are debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: No funding is required to extend the option contracts. Various City agencies must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify and extend the UTC for the option to purchase Computer Staff Augmentation Services with TEKsystems, Sophisticated Systems, Inc. and UNICON International, Inc. and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bidders; and
WHEREAS, vendors has agreed to extend FL003132, FL003113, and FL003114 at current prices and conditions to and including September 30, 2009, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to provide Computer Staff Augmentation Services, this is being submitted for approval as an emergency measure; and
WHEREAS, Computer Staff Augmentation Services is necessary to properly maintain numerous City facilities,
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to extend FL003132, FL003113, and FL003114 for an option to purchase Computer Staff Augmentation Services thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify and extend FL003132 with TEKsystems, FL003113 with Sophisticated Systems, Inc. and FL003114with UNICON International, Inc. to and including September 30, 2009.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.