Explanation
BACKGROUND:
This ordinance will authorize the approprition, transfer and various expenditures for labor, materials and equipment in conjunction with various facilities improvements.
Work will include roof and HVAC renovation, ADA improvements, electrical and plumbing improvements, etc. All work will be based on three estimates obtained from qualified contractors and will not exceed $20,000.00 per job.
Funding for these expenditures is being transferred from the unallocated balance of the Recreation and Parks Permanent Improvement Fund to the Park & Playground Project.
Emergency action is requested to allow these projects to proceed in a timely manner and to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management. Emergency action is also necessary to have funding available for necessary expenditures.
FISCAL IMPACT:
$75,000.00 is required and budgeted in the Recreation and Parks Permanent Improvement Fund to meet the financial obligations of these various expenditures.
$75,000.00 is being transferred within the Recreation and Parks Permanent Improvement Fund, as shown in Section 2 of this ordinance.
Title
To authorize the appropriation, transfer and expenditure of $75,000.00 within the Recreation and Parks Permanent Improvement Fund for various facility renovations, and to declare an emergency. ($75,000.00)
Body
WHEREAS, various facility renovations are necessary within the Recreation and Parks Department; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to transfer and expend these funds for the preservation of public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the purchase of labor, materials and equipment is necessary for various facility renovations within the Recreation and Parks Department.
SECTION 2. That the amount of $75,000.00 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund, as follows:
Fund Project Object OCA
Type Dept. Fund No. Level 3 Code Amount
Cap. Proj. 51-01 747 747999 5501 900747 $75,000.00
SECTION 3. That the transfer of $75,000.00 within the Recreation and Parks Permanent Improvement Fund be and is hereby authorized to provide funds in the proper project account for various facility renovations for the Recreation and Parks Department, as follows:
FROM:
Fund Project Project Object OCA
Type Dept. Fund No. Name Level 3 Code Amount
Cap. Proj. 51-01 747 747999 Unallocated 5501 900747 $75,000.00
Balance
TO:
Fund Project Project Object OCA
Type Dept. Fund No. Name Level 3 Code Amount
Cap. Proj. 51-01 747 510035 Facility 6620 640862 $75,000.00
Renovations
SECTION 4. That the expenditure of $75,000.00, or so much thereof as may be necessary, be and is hereby authorized from the unallocated balance of the Recreation and Parks Permanent Improvement Fund 747 as follows, to pay the cost thereof. All work will be based on three estimates and will not exceed $20,000.00 per contract or job. City Council recognizes that this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands that its passage will give the Recreation and Parks Director the final decision in determination of the lowest best responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
Fund Project Project Object OCA
Type Dept. Fund No. Name Level 3 Code Amount
Cap. Proj. 51-01 747 510035 Facility 6620 640862 $75,000.00
Renovations
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.