Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend an existing Universal Term Contract (UTC) for the option to purchase Thermoplastic Pavement Marking Material with Ennis-Flint, Inc. This modification is necessary to maintain an uninterrupted supply of Thermoplastic Pavement Marking Material provided by the UTC, and to allow time for a new procurement process to award a new contract. The Division of Traffic Management is the sole user for Thermoplastic Pavement Marking Material. Thermoplastic marking materials are used to paint yellow and white roadway striping throughout the City. There can’t be a lapse in contract which would cause an interruption of this service which is needed for the Division of Traffic Management. An RFP process is needed to establish a new contract. Pricing and terms have not changed on the contract.
The contract, PO254409, was established in accordance with Request for Quotation RFQ016449 and authorized under Ord. No. 2363-2020, and an extension under Ord. No. 3122-2025 and will expire June 30, 2026. The City and Ennis-Flint Inc. have agreed to modify and extend the contract for three (3) months subject to approval of proper City authorities. The new contract expiration date will be September 30, 2026.
Pursuant to Section 329.09(a) of Columbus City Codes:
(1) The amount of additional funds to be expended under the modification: No additional funds are necessary to modify the option contract as requested.
(2) Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: N/A
(3) Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: Any lapse in this contract would cause an interruption of this service which is needed for the Division of Traffic.
(4) How the price for the additional goods or services which are the subject of the modification was determined: The pricing has not changed.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency to maintain an uninterrupted supply of Thermoplastic Pavement Marking Material provided by the UTC, and to allow time for a new procurement process.
FISCAL IMPACT: No funding is required to modify and extend the option contract. The Division of Traffic must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify and extend the contract for the option to purchase Thermoplastic Pavement Marking Material with Ennis-Flint, Inc.; and to declare an emergency. ($0.00)
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Thermoplastic Pavement Marking Material for use by the Division of Traffic; and
WHEREAS, it is necessary to modify and extend the existing Universal Term Contract with Ennis-Flint, Inc. to provide for the purchase of Thermoplastic Pavement Marking Material; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Traffic in that it is immediately necessary to authorize the Finance and Management Director to modify and extend a Universal Term Contract with Ennis-Flint, Inc. for the option to purchase Thermoplastic Pavement Marking Material provided by the UTC, and to allow time for a new procurement process as the current contract expires June 30, 2026, all for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a contract for the option to purchase Thermoplastic Pavement Marking Material with Ennis-Flint, Inc. for a period of three (3) months, up to and including September 30, 2026.
SECTION 2. That this modification is in accordance with relevant provisions of Chapter 329 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.