Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order for the purchase and installation of a Magellan vehicle mounted weather station on behalf of the Division of Fire. The previously-installed satellite system is malfunctioning in the Fire command unit, so this contract is for the replacement of the existing unit. This unit will be installed on a Mobile Command Post 18 vehicle and will allow field personnel to access graphical weather monitoring software within a Windows operating environment. This system will display, report, and record current weather conditions. System readings will be logged in a database for future analysis and inclusion with other Windows-based programs. The weather station will calculate parameters for heat index, wind chill, and dew point temperature. It will be Internet capable, with an alarm notification program and multi-station weather viewing features. A competitive bidding process was utilized for this system in accordance with Columbus City Code Chapter 329.
This ordinance also authorizes the Finance and Management Director to award a bid and establish a purchase order with Farber Specialty Vehicles who was deemed the lowest, most responsive, and responsible bidder, per the bid solicitation:
Farber Specialty Vehicles (SO048185) CC# 41-2043544 $12,363.00
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract by the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: Funds were not specifically budgeted for this purchase, however, funds in other Public Safety Projects are available to be transfered for the purchase and installation of the satellite system.
Emergency action is requested so that the unit can be acquired and placed into service for immediate use by the Division of Fire.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Public Safety G.O. Bonds Fund; to authorize the Finance and Management Director to contract with Farber Specialty Vehicles for the purchase and installation of a Magellan vehicle mount weather station for the Division of Fire; to authorize the expenditure of $12,363.00 from the Public Safety G.O. Bonds Fund; and to declare an emergency. ($12,363.00)
Body
WHEREAS, the Fleet Management Division, on behalf of the Division of Fire, has a need to acquire certain mobile weather station equipment to be used in Public Safety Operations; and
WHEREAS, solicitation SO048185 was posted on vendor services; and
WHEREAS, Farber Specialty Vehicles was deemed the lowest, responsible, and responsive bidder and is recommended to be awarded this contract; and
WHEREAS, funding for these vehicles is available within the Public Safety G.O. Bonds Fund; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance & Management, in that it is immediately necessary to authorize the Director to establish a purchase order and award a contract for the purchase of new equipment for use by the Division of Fire, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
FUND 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Police Property Room/Crime Lab |330033 - 100000|$1,000,000|$933,368|($66,632) [Voted 2013 Debt SIT Supported]
Fire Apparatus Replacement |340101 - 100000|$501,514|$568,146|$66,632 [Voted 2013 Debt SIT Supported]
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriation within the Public Safety G.O. Bonds Fund as follows:
FROM:
Dept/Div: 30-03| Fund: 701|Project Number 330033-100000|Project Name - Police Property Room/Crime Lab (Voted 2013 Debt SIT Supported)|OCA Code: 701033|OL3: 6652|Amount $66,632.00
TO:
Dept/Div: 30-04| Fund: 701|Project Number 340101-100000|Project Name - Fire Apparatus Replacement (Voted 2013 Debt SIT Supported)|OCA Code: 711010|OL3: 6652|Amount $66,632.00
SECTION 3. That the Finance and Management Director, on behalf of the Division of Fire, is hereby authorized to contract with Farber Specialty Vehicles for the acquisition of mobile vehicle mount weather station pursuant to solicitation SO048185.
SECTION 4. That the expenditure of $12,363.00 or so much thereof as may be necessary in regard to the actions authorized in SECTION 3, be and is hereby authorized and approved as follows:
Dept/Div: 30-04
Fund: 701
Project/Detail: 340101-100000
Project Name: Fire Apparatus Replacement
OCA Code: 711010
Object Level 1: 06
Object Level 3: 6652
Amount: $12,363.00
SECTION 5. That the monies in the foregoing SECTION 4 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after the passage if the Mayor neither approve nor vetoes the same.