Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for snow and ice control and removal on the City's roadway system. Rock salt is used extensively in this operation. It is necessary to authorize the expenditure of $400,000 to ensure that the City has the ability to purchase additional quantities of salt for the remainder of the winter season. Division of Planning and Operation's leadership have requested this additional purchase capacity as a precaution, in case we encounter an above average number of snow and ice events for this 2009-2010 season. It is possible that this purchase order will not be used if weather patterns moderate.
This ordinance authorizes the expenditure of $400,000.00 and authorizes the Director of Finance and Management to establish a purchase order for the purchase of rock salt for the Division of Planning and Operations consistent with the terms and conditions of the existing citywide term contract(FL004418) with American Rock Salt in the amount of $400,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against American Rock Salt Co. LLC.
2. CONTRACT COMPLIANCE
American Rock Salt's contract compliance number is 161516458 and expires 8/25/11.
3. FISCAL IMPACT
This expense is budgeted and available within the Division of Planning and Operations fund 266, Motor Vehicle License Tax Fund.
4. EMERGENCY ACTION:
Emergency action is requested to assure an uninterrupted supply of this critical commodity.
Title
To authorize the Director of Finance and Management to establish a purchase order with American Rock Salt Co. LLC, in the amount of $400,000.00 for the purchase of rock salt in accordance with the terms and conditions of an existing citywide term contract for the Division of Planning and Operations; to authorize the expenditure of $400,000.00 or so much thereof as may be needed from the Motor Vehicle License Tax Fund; and to declare an emergency. ($400,000.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for snow and ice control and removal on the City's roadway system; and
WHEREAS, rock salt is used in this operation; and
WHEREAS, the Purchasing Office has established a citywide universal term contract with American Rock Salt Co. LLC, for the purchase of rock salt as a result of the formal competitive bidding process; and
WHEREAS, it is necessary to authorize the expenditure of $400,000.00 to ensure that the City has the capacity to purchase additional quantities of salt for the remainder of the winter season; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order for the purchase of rock salt consistent with the terms and conditions of this pending citywide contract in order to assure an uninterrupted supply of this critical commodity, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with American Rock Salt Co. LLC, PO Box 190, Mt. Morris, NY 14510 for $400,000.00 for the purchase of rock salt for the Division of Planning and Operations consistent with the terms and conditions of an existing citywide term contract(FL004418) for this purpose.
Section 2. That the expenditure of $400,000.00, or so much thereof as may be needed, be and hereby is authorized from Fund 266, the Motor Vehicle License Tax Fund, Dept.-Div No. 59-11, Division of Planning and Operations for the purchase of rock salt as follows:
Fund / materials and supplies / O.L. 01-03 Code / OCA / Amount
266 / salt / 02-2192 / 591126 / $400,000.00
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.