Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Hydrofluosilicic Acid. The Division of Water is the sole user. This contract will provide for the purchase of this product used as a fluoridation agent at the City of Columbus Water Treatment Plants. The term of the proposed option contract would be three years, expiring March 31, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 12, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ004148). Twenty four (24) bids were solicited. Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Mosaic Global Sales, LLC, MAJ, CC# CC011956 expires 1/12/2019, All Items, $1.00
Total Estimated Annual Expenditure: $240,000, Division of Water, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Hydrofluosilicic Acid with Mosaic Global Sales LLC, to authorize the expenditure of $1.00 to establish the contract from the General Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Hydrofluosilicic Acid UTC will provide for the purchase of material used as a fluoridation agent for water at the City of Columbus Water Treatment Plants; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 12, 2017 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Mosaic Global Sales LLC for the option to purchase Hydrofluosilicic Acid, as the current contract will expire March 31, 2017, in order to maintain a supply of Hydrofluosilicic Acid, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Hydrofluosilicic Acid in accordance with Request for Quotation RFQ004148 for a term of approximately three years, expiring March 31, 2020, with the option to renew for one (1) additional year, as follows:
Mosaic Global Sales LLC, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.