Explanation
BACKGROUND
This ordinance authorizes the Director of Public Utilities to renew a contract for Traffic Control Services with The Paul Peterson Company for the Division of Power. This contract will provide services to maintain required traffic control services to provide single lane closures on the median lanes in both directions on the freeway system to allow for City employees to replace lighting equipment. The original contract was authorized by 2923-2022 as a multi-year contract.
PROCUREMENT
The Department of Public Utilities advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ022923). Two hundred and six vendors (206) vendors (195 Majority, 4 MBE, 2 WBE, 5 EBE) were solicited and one (1) majority bid was received.The bid from The Paul Peterson Company met all the specifications of the bid and was awarded all items. Purchase Agreement, PA006241, was established in accordance with Request for Quotation RFQ022923.
CONTRACT AMOUNTS / TIMELINE
This contract term was for one (1) year from the date of execution to and including October 19, 2025. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code.
1. Amount of additional funds: No additional funds are needed at this time.
2. Reason additional funds were not foreseen: The need is to provide services through October 19, 2026.
3. Reason other procurement processes are not used: This contract was awarded through the competitive bidding process for traffic control services. Planned contract modifications were anticipated to add funds for continuation of services. This is one of those planned contract modifications so a new procurement process is not required.
4. How cost was determined: A cost proposal was provided by The Paul Peterson Company in their bid and was reviewed by the Department of Public Utilities and was deemed acceptable.
SUPPLIER(S) / CONTRACT COMPLIANCE INFORMATION
The Paul Peterson Company, vendor #06107 cc expires 6/10/27
The certification of The Paul Peterson Company was in good standing at the time of the contract award. The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT
$0.00 Funds are needed
$82,825.00 was spent in 2024
$9,600.00 was spent in 2023
Title
To authorize the Director of the Department of Public Utilities to renew the contract for an additional year with The Paul Peterson Company for Traffic Control Services for the Division of Power; and to authorize the expenditure of $0.00 from the Power Operating Fund. ($0.00)
Body
WHEREAS, the Department of Public Utilities solicited and received bids for traffic control services; and
WHEREAS, The Paul Peterson Company was the only bidder; and
WHEREAS, this contract was for one year from the date of execution with the option to renew annually for three (3) additional years upon mutual agreement between the parties, availability of budgeted funds, and approval by City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to renew the contract with The Paul Peterson Company for traffic control services in accordance with the terms, conditions and specifications of solicitation RFQ022923 on file; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to renew the contract with The Paul Peterson Company for the purchase of traffic control services in accordance with the terms, conditions and specifications of Solicitation Number RFQ022923 on file.
SECTION 2. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.